Scope
Description
The requirement is for a Private Security Company (PSC) to provide physical security in the form of guards at the British Embassy, Berlin.
Total value (estimated)
- £1,166,836 excluding VAT
- £1,388,535 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Based on performance and delivery of the KPIs for the contract
Main procurement category
Services
CPV classifications
- 79713000 - Guard services
Contract locations
- DE3 - Berlin
Participation
Legal and financial capacity conditions of participation
Potential Suppliers must submit a comprehensive and duly structured response to all questions contained within the Qualification Envelope, including complete documentation demonstrating compliance with the Legal and Financial Capacity requirements. This shall include evidence of the bidder’s legal standing, organisational status, and financial capability to perform the security guarding services, in accordance with the conditions of participation set out in this notice.
Technical ability conditions of participation
Potential Suppliers must provide evidence of their technical capability to deliver security guarding services. Submissions shall include:
• Relevant experience and contract examples demonstrating delivery of comparable services.
• Sub contractor management arrangements, including oversight and performance controls.
• Safeguarding compliance, including adherence to FCDO due diligence and safeguarding frameworks.
• Mandatory training and certification confirming that proposed staff hold all required qualifications and licences.
• Health and safety arrangements, demonstrating compliance with applicable legislation.
• Modern Slavery compliance, including relevant policies and supply chain due diligence.
• Duty of Care provisions for staff welfare, risk management, and incident response.
• Completed PSQ Declaration confirming organisational eligibility.
• Acceptance of FCDO Terms and Conditions for contract delivery.
All submitted documents must be complete, accurate, and sufficient to demonstrate the Potential Supplier’s technical capability in accordance with the conditions of participation.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 March 2026, 12:00pm
Tender submission deadline
20 March 2026, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 June 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | Technical and Social Value |
Quality | 70% |
| Commercial | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Defence and security
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Contact name: KA Ponteen
Telephone: 00000000000
Email: kathy.ponteen@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 - Westminster
Organisation type: Public authority - central government