Section one: Contracting authority
one.1) Name and addresses
Glasgow City Council
40 John St, City Chambers
Glasgow
G2 1DU
Telephone
+44 1412872000
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Enterprise Resource Planning (ERP) Client-Side Advisor
Reference number
GCC005680CPU
two.1.2) Main CPV code
- 72220000 - Systems and technical consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
This procurement exercise seeks to appoint a Client-Side Advisor to provide expert advice and guidance to assist the councils to procure and implement a replacement Enterprise Resource Planning (ERP) solution.
The services to be delivered include but are not limited to
Input and guidance to define and shape the replacement ERP solution toolset
The provision of expert advice to the project team;
The provision of resource to undertake functions for which the council requires additional resource
Support to define requirements for the procurement and selection of (i) an ERP Vendor & Solution and (ii) a solution System Implementor to complete ERP toolset delivery.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,356,750
two.2) Description
two.2.2) Additional CPV code(s)
- 72220000 - Systems and technical consultancy services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
This procurement exercise seeks to appoint a Client-Side Advisor to provide expert advice and guidance to assist the councils to procure and implement a replacement Enterprise Resource Planning (ERP) solution.
The services to be delivered include but are not limited to
Input and guidance to define and shape the replacement ERP solution toolset
The provision of expert advice to the project team;
The provision of resource to undertake functions for which the council requires additional resource
Support to define requirements for the procurement and selection of (i) an ERP Vendor & Solution and (ii) a solution System Implementor to complete ERP toolset delivery.
two.2.5) Award criteria
Quality criterion - Name: Understanding / Weighting: 10
Quality criterion - Name: Methodology / Weighting: 15
Quality criterion - Name: Solution Development / Weighting: 10
Quality criterion - Name: Team and Account Management / Weighting: 10
Quality criterion - Name: Risk Management / Weighting: 10
Quality criterion - Name: Stakeholder Management / Weighting: 5
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 35
two.2.11) Information about options
Options: Yes
Description of options
The council reserves the right to source non-core and additional items from the awarded Supplier
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 245-561233
Section five. Award of contract
Contract No
GCC005680CPU
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Socitm Advisory Ltd
8a Bassett Court, Grange Park
Northampton
NN4 5EZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,356,750
Section six. Complementary information
six.3) Additional information
(SC Ref:725289)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
PO Box 23 1 Carlton Place
Glasgow
G5 9DA
Telephone
+44 1414298888
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Glasgow City council ("the council") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent. When sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 ("The Regulations"). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court of the Court of Session where a consequence of a breach by the Council, suffers or risks suffering loss or damage.
The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or
the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so