Section one: Contracting authority
one.1) Name and addresses
Valleys to Coast
Tremains Business Park,, Tremains Road
Bridgend
CF31 1TZ
Contact
Gosia Stoncel
procurement@barcudsharedservices.org.uk
Telephone
+44 3001232100
Country
United Kingdom
NUTS code
UKL17 - Bridgend and Neath Port Talbot
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA23627
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Other activity
Housing Association
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CCR00165 Provision of Tree Management Services
two.1.2) Main CPV code
- 77211500 - Tree-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The scope of this tender is to review proposals for the Provision of Tree Management Services. The area in scope of this contract is located across all land in Valleys to Coast ownership within Bridgend County Borough. Valleys to Coast is looking to commence works with the appointed Contractor from May 2023.The contract term will be for 3 years with an option to extend for a further 1 year (3+1).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £211,420
two.2) Description
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77340000 - Tree pruning and hedge trimming
- 77341000 - Tree pruning
two.2.3) Place of performance
NUTS codes
- UKL17 - Bridgend and Neath Port Talbot
two.2.4) Description of the procurement
Valleys to Coast will review the 3 yearly tree condition survey and allocate the remedial works in line with the priority of the work as well as the allocated budget.
On receipt of tree reports from internal/external stakeholders, Valleys to Coast will internally review the tree/s in question. If required, the tree/s will be referred to the appointed contractor to conduct a formal inspection and report whether works are required.
Proactive works flow:
- Remedial works sent to the contractor.
- Contractor to provide costs to Communities Estates Officer.
- Purchase Order raised and works authorised by Communities Estates Officer.
- Works completed by contractor with before and after photos included in the completion report to be sent to the Communities Estates Officer.
Reactive works flow:
- Tree referred to contractor for review.
- Formal inspection conducted and any recommendations/costs documented electronically and sent to Communities Estates Officer for review.
- Purchase Order raised and works authorised by Communities Estates Officer.
- Works completed by contractor with before and after photos included in the completion report to be sent to the Communities Estates Officer.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-004161
Section five. Award of contract
Contract No
CCR00165
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 April 2023
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
COUNTRYWIDE GROUNDS MAINTENANCE LIMITED
Neighbourly Training Centre, Building 4 Brackley Campus, Buckingham Road
Brackley
NN137EL
Telephone
+44 8083019747
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £158,565
Total value of the contract/lot: £158,565
Section six. Complementary information
six.3) Additional information
(WA Ref:149735)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom