Planning

Replacement of ERP System for Finance, HR, Payroll and Procurement

  • City, University of London

F01: Prior information notice (prior information only)

Notice identifier: 2021/S 000-013533

Procurement identifier (OCID): ocds-h6vhtk-02bc50

Published 15 June 2021, 6:14pm

Section one: Contracting authority

one.1) Name and addresses

City, University of London

City, University of London, Northampton Square

London

EC1B 0HB

Email

procurement@city.ac.uk

Telephone

+44 2070408003

Country

United Kingdom

NUTS code

UKI31 - Camden and City of London

Internet address(es)

Main address

https://city.ac.uk/

one.3) Communication

Additional information can be obtained from the above-mentioned address

one.4) Type of the contracting authority

Other type

Institution of higher (or tertiary) education and research

one.5) Main activity

Education

Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Replacement of ERP System for Finance, HR, Payroll and Procurement

Reference number

21/1046

two.1.2) Main CPV code

  • 48400000 - Business transaction and personal business software package

two.1.3) Type of contract

Supplies

two.1.4) Short description

City, University of London (City) requires a new Enterprise Resource Planning system to replace the existing Human Resources (HR), Payroll, Finance and ERP and Procurement systems and to replace the numerous, disparate business systems currently employed by City. City is seeking a SaaS solution that will enable improved visibility of strategic information across the university for HR, payroll, finance, and procurement whilst improved usability and control will support our staff, students and partners.

The future solution will support:

approximately 100 professional users for HR and finance

approximately 50 users for procurement

approximately 2,200 staff

Contract value is expected to be approximately £8m over the first two years of the contract, with annual charges of £0.5m - £1m thereafter.

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 48440000 - Financial analysis and accounting software package
  • 48450000 - Time accounting or human resources software package
  • 48490000 - Procurement software package
  • 72212440 - Financial analysis and accounting software development services
  • 72212450 - Time accounting or human resources software development services
  • 72261000 - Software support services
  • 72262000 - Software development services
  • 72263000 - Software implementation services
  • 72265000 - Software configuration services
  • 72266000 - Software consultancy services
  • 72267000 - Software maintenance and repair services
  • 72268000 - Software supply services
  • 72416000 - Application service providers

two.2.3) Place of performance

NUTS codes
  • UKI31 - Camden and City of London
Main site or place of performance

Camden and City of London

two.2.4) Description of the procurement

City, University of London is a leading international higher education institution committed to academic excellence, focused on business and the professions with two central London locations. Our main site located in the dynamic Knowledge Quarter, while our Business School is close to the City of London.

The future solution will support:

•Approximately 100 professional users for HR & Finance;

•Approximately 50 professional users for procurement;

•Approximately 2184 staff

We will be undertaking a competition to determine the most economically advantageous tender for the future solutions and a partner able to share best practices processes. It is anticipated that the contract term will be for 10 years.

This PIN is issued to give potential applicants opportunity to prepare ahead of the contract notice being published and a selection questionnaire being made available in late summer 2021.

two.2.14) Additional information

Although a formal response is not required at this stage, it would helpful if you could indicate any interest to the following contact. This contact can be used for general enquiries: procurement@city.ac.uk

two.3) Estimated date of publication of contract notice

30 June 2021

Section four. Procedure

four.1) Description

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section six. Complementary information

six.3) Additional information

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=600944879

GO Reference: GO-2021615-PRO-18403753