Scope
Reference
ID656
Description
This procurement is being undertaken on behalf of Cornerstone Housing by GBS Procure Limited. The Pre market Engagement document can be found on their website (www.gbsprocure.com)
The Contract will cover the delivery of grounds maintenance and communal cleaning services in Exeter. The contract may be split into three lots as follows:
1) Lot 1 - Grounds Maintenance services
2) Lot 2 - Communal Cleaning Services
3) Lot 3 – Grounds Maintenance and Communal Cleaning
Cornerstone Housing is looking to establish a 3-year contract with the option to extend for a further 2 years subject to service delivery being achieved. We are particularly interested in hearing from SME’s who deliver these services within the Exeter area.
Indicatively, the Grounds Maintenance has an annual value of £96k per annum, including VAT over the next 3 years and the Communal Cleaning is valued at £23,500 per annum including VAT over the next three years.
The objective of Lot 3, would be to appoint a contractor who can deliver all services effectively, offering value for money through reduced overheads of having the whole contract.
The services will be delivered through well-coordinated planning, quality assurance, and effective contractor management to achieve value for money and sustainable outcomes.
Some of the specific questions we have include:
1. Can you provide all of the services, including grounds maintenance and communal cleaning in the Exeter area?
2. Do you already operate locally?
3. What added value can you bring to this contract?
Total value (estimated)
- £497,920 excluding VAT
- £579,504 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2026 to 31 October 2029
- Possible extension to 31 October 2031
- 5 years
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
- 90910000 - Cleaning services
Contract locations
- UKK43 - Devon CC
Engagement
Engagement deadline
6 March 2026
Engagement process description
The Pre Market Engagement document can be found on the GBS Procure website. The link is: https://www.gbsprocure.com/cornerstone-housing-pre-market-engagement-forms
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
1 April 2026
Contracting authority
Cornerstone Housing Limited
- Public Procurement Organisation Number: PVJX-9735-HXLV
Cornerstone House, Western Way
Exeter
EX1 1AL
United Kingdom
Contact name: Gary Stephens
Telephone: +447484130029
Email: gary.stephens@gbsprocure.com
Website: http://www.gbsprocure.com
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government