Section one: Contracting authority
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
Alan Summers
Telephone
+44 1312756511
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nhsscotlandprocurement.scot.nhs.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grampian Health Board Radiotherapy Linac, R&V and TPS
Reference number
SLC818/2020
two.1.2) Main CPV code
- 33150000 - Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
two.1.3) Type of contract
Supplies
two.1.4) Short description
Grampian Health Board wished to procure one Medical Linear Accelerator (“Linac”) for the delivery of radiotherapy treatments, in order to replace an existing linac. The Board also wished to renew or replace its existing Oncology Information Management and Record and Verify System, as well as its Treatment Planning System.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,345,900
two.2) Description
two.2.1) Title
Adaptive Linac, R&V and TPS
Lot No
1
two.2.2) Additional CPV code(s)
- 33150000 - Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
- 33151000 - Radiotherapy devices and supplies
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Grampian Cancer Care Centre
Aberdeen Royal Infirmary
Foresterhill
Aberdeen
two.2.4) Description of the procurement
Lot 1 comprised all of the following:
- a Linac for the delivery of on-line adaptive radiotherapy treatments
- an Oncology Information Management and Record and Verify System (“R&V”)
- a Treatment Planning System (“TPS”)
two.2.5) Award criteria
Quality criterion - Name: NHS Requirement / Weighting: 40
Quality criterion - Name: Implementation / Weighting: 30
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Board intended to award a contract to one successful Contractor for the supply of either Lot 1 or Lot 2, but not both.
two.2) Description
two.2.1) Title
Conventional Linac, R&V and TPS
Lot No
2
two.2.2) Additional CPV code(s)
- 33150000 - Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
- 33151000 - Radiotherapy devices and supplies
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Grampian Cancer Care Centre
Aberdeen Royal Infirmary
Foresterhill
Aberdeen
two.2.4) Description of the procurement
Lot 2 comprised all of the following:
- a conventional multi-mode Linac
- an Oncology Information Management and Record and Verify System (“R&V”)
- a Treatment Planning System ("TPS")
two.2.5) Award criteria
Quality criterion - Name: NHS Requirement / Weighting: 40
Quality criterion - Name: Implementation / Weighting: 30
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Board intended to award a contract to one successful Contractor for the supply of either Lot 1 or Lot 2, but not both.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 225-554976
Section five. Award of contract
Lot No
1
Title
Adaptive Linac, R&V and TPS
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 May 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Varian Medical Systems UK Ltd
Gatwick Road
Crawley
RH10 9RG
Telephone
+44 1293601324
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,345,900
Section five. Award of contract
Lot No
2
Title
Conventional Linac, R&V and TPS
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.3) Additional information
The estimated value referred to in Section II.1.7 and V.2.4 covers the contract duration of the agreement.
The Board intended to award a contract to one successful Contractor for the supply of either Lot 1 or Lot 2, but not both. The Board would accept the highest ranked offer for Lot 1, unless the quoted price exceeded the Board’s budget of 3,346,000 GBP for that procurement or the Board considered that no offer adequately met its requirements. If the Board did not award a contract for Lot 1, then the Board would consider the highest ranked offer for Lot 2. If no offers fell within the budget for this procurement or the Board considered that no offer adequately met the requirements specified herein, then the Board would decline to accept any offer.
(SC Ref:657433)
six.4) Procedures for review
six.4.1) Review body
Sherriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.