Section one: Contracting authority
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
Alan Summers
Telephone
+44 1312756511
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nhsscotlandprocurement.scot.nhs.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Greater Glasgow Health Board Radiotherapy OMS, TPS and DICOM Archive
Reference number
SLC818/2020
two.1.2) Main CPV code
- 33150000 - Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
two.1.3) Type of contract
Supplies
two.1.4) Short description
Greater Glasgow Health Board (more commonly known as NHS Greater Glasgow and Clyde) operates the Beatson West of Scotland Cancer Centre (being the Gartnavel General Hospital and the Lanarkshire Beatson) and had a requirement to replace its treatment Oncology Management System, two treatment planning systems (TPS) and Radiotherapy DICOM Archive under the Scottish Government’s Radiotherapy Capital Equipment Replacement Programme (CERP).
This NHS Requirement included the provision for the purchase of the following Products:
Lot 1: Oncology Management System
Lot 2: Treatment Planning System 1
Lot 3: Treatment Planning System 2
Lot 4: Radiotherapy DICOM Archive
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,186,518
two.2) Description
two.2.1) Title
Treatment Planning System 2
Lot No
3
two.2.2) Additional CPV code(s)
- 33150000 - Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
- 33151000 - Radiotherapy devices and supplies
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
Main site or place of performance
The Beatson West of Scotland Cancer Centre,
Gartnavel General Hospital,
Glasgow
and
The Lanarkshire Beatson
University Hospital Monklands,
Airdrie
two.2.4) Description of the procurement
It was envisaged that Treatment Planning Systems 1 and 2 would facilitate different functions in clinical use.
Treatment Planning System 2 was intended primarily as a dose verification and quality assurance tool. It would perform multiple roles including secondary dose calculation for independent verification of monitor units, real time and off-line verification of on-treatment delivery via logging of key treatment variables and EPID Dosimetry, and logging of the department’s QA activity.
two.2.5) Award criteria
Quality criterion - Name: NHS Requirement / Weighting: 30
Quality criterion - Name: Implementation / Weighting: 30
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
two.2) Description
two.2.1) Title
Treatment Planning System 1
Lot No
2
two.2.2) Additional CPV code(s)
- 33150000 - Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
- 33151000 - Radiotherapy devices and supplies
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
Main site or place of performance
The Beatson West of Scotland Cancer Centre,
Gartnavel General Hospital,
Glasgow
and
The Lanarkshire Beatson
University Hospital Monklands,
Airdrie
two.2.4) Description of the procurement
It was envisaged that Treatment Planning Systems 1 and 2 would facilitate different functions in clinical use. Treatment Planning System 1 was intended to be the department’s primary pre-treatment planning system for almost all radical and palliative treatments. To that extent the systems required capacity to host a large number of simultaneous users executing a variety of planning functions such as outlining, optimisation and dose calculation.
two.2.5) Award criteria
Quality criterion - Name: NHS Requirement / Weighting: 30
Quality criterion - Name: Implementation / Weighting: 30
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
two.2) Description
two.2.1) Title
Radiotherapy DICOM Archive
Lot No
4
two.2.2) Additional CPV code(s)
- 33150000 - Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
- 33151000 - Radiotherapy devices and supplies
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
Main site or place of performance
The Beatson West of Scotland Cancer Centre,
Gartnavel General Hospital,
Glasgow
and
The Lanarkshire Beatson
University Hospital Monklands,
Airdrie
two.2.4) Description of the procurement
It was essential that the DICOM Archive offered provided a high level of integration, at both the software and hardware levels, with the Beatson’s existing imaging facilities and all commonly available oncology management systems and treatment planning systems. The need to duplicate or import and export data and images must have been minimised to maximise service efficiency and work.
two.2.5) Award criteria
Quality criterion - Name: NHS Requirement / Weighting: 30
Quality criterion - Name: Implementation / Weighting: 30
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
two.2) Description
two.2.1) Title
Oncology Management System
Lot No
1
two.2.2) Additional CPV code(s)
- 33150000 - Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
- 33151000 - Radiotherapy devices and supplies
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
Main site or place of performance
The Beatson West of Scotland Cancer Centre,
Gartnavel General Hospital,
Glasgow
and
The Lanarkshire Beatson
University Hospital Monklands,
Airdrie
two.2.4) Description of the procurement
The Oncology Management System (OMS) must operate as a single entity across the Beatson and be able to accommodate radiotherapy data and images for upwards of 230,000 patients, with over 4,000,000 treatment histories, and have the capacity for increases in radiotherapy workload for the next five years. The estimated increase in database growth is 10GB per annum with accompanying image storage growth of approximately 2TB per annum.
two.2.5) Award criteria
Quality criterion - Name: NHS Requirement / Weighting: 30
Quality criterion - Name: Implementation / Weighting: 30
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 225-554974
Section five. Award of contract
Lot No
1
Title
Oncology Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 May 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Varian Medical Systems UK Ltd
Gatwick Road
Crawley
RH10 9RG
Telephone
+44 1293601324
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,284,125
Section five. Award of contract
Lot No
2
Title
Treatment Planning System 1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 May 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Varian Medical Systems UK Ltd
Gatwick Road
Crawley
RH10 9RG
Telephone
+44 1293601324
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,461,493
Section five. Award of contract
Lot No
3
Title
Treatment Planning System 2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 June 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Oncology Systems Limited
14 Longbow Professional Centre, Longbow Close
Shrewsbury
SY1 3GZ
Telephone
+44 1743462694
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £295,820
Section five. Award of contract
Lot No
4
Title
Radiotherapy DICOM Archive
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 June 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Pukka-J Limited
Blackwell Farm, Chandlers Lane
Bishops Cannings
SN10 2JZ
Telephone
+44 1380860044
Country
United Kingdom
NUTS code
- UKK15 - Wiltshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £145,080
Section six. Complementary information
six.3) Additional information
The estimated value referred to in Sections II.1.7 and V.2.4 covered the contract duration of all four lots of the agreement.
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
Tenders for each lot would be evaluated separately and an award for each lot made separately.
(SC Ref:657418)
six.4) Procedures for review
six.4.1) Review body
Sherriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.