Section one: Contracting authority
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
facilities.procure@eani.org.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Libraries NI
Lisburn City Library 23 Linenhall Street
Lisburn
BT28 1FJ
facilities.procure@eani.org.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FMM-20-060 Repair of Floor Maintenance Machinery for the Education Authority
Reference number
FMM-20-060
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
EA invites tenders for FMM-20-060 Repair of Floor Maintenance Machinery for the Education Authority
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £680,000
two.2) Description
two.2.2) Additional CPV code(s)
- 50530000 - Repair and maintenance services of machinery
- 39713400 - Floor-maintenance machines
- 39713410 - Floor-cleaning machines
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Locations throughout NI
two.2.4) Description of the procurement
EA invites tenders for FMM-20-060 Repair of Floor Maintenance Machinery for the Education Authority
two.2.5) Award criteria
Quality criterion - Name: AC1 Methodology for the Delivery of Services / Weighting: 20
Quality criterion - Name: AC2 Delivery of Social Value / Weighting: 10
Cost criterion - Name: AC3 Total Contract Price / Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Education Authority for Northern Ireland has awarded the following competition - Contract for the Repair of Floor Maintenance Machines throughout Northern Ireland. This Contract has been established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI both controlled and Catholic Maintained, school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.education-ni.gov.uk/services/schools-plus. • Grant Controlled Integrated Education Schools in NI. https://www.nicie.org/parents/school-finder/. •Independent School in NI; and. https://www.isc.co.uk/schools/northern-ireland/. • Libraries NI. https://www.librariesni.org.uk/Libraries/. The value shown in 11.1.7 is for two of three lots/localities - £340,000 per lot/locality excluding VAT. This value has been calculated on the basis of a two year Contract with the option to extend for one period of two years and a further optional extension of one year and includes additional contingency if required. There is no guarantee of the volume required during the Contract Period or to the exact value of orders placed through it i.e. EA makes no commitment on the frequency or value of orders over the Contract Period. This will be a demand lead Contract for repair.Under this Contract Lot 1 South West and Lot 2 North have been awarded. Lot 3 East has not been awarded under the tender competition. Emergency repairs for Lot 3 can be carried out by the awarded Contractor compliantly as allowed for in the specification whilst the Authority identifies a new sourcing strategy for this Lot.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-033626
Section five. Award of contract
Contract No
1
Title
Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CAREY CLEANING MACHINES LTD
46 Hill Street
BELFAST
BT1 2LB
sales@careycleaningmachines.com
Telephone
+44 2825659000
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £680,000
Total value of the contract/lot: £680,000
Section six. Complementary information
six.3) Additional information
This Contract will be delivered across three Lots, based on EA’s three geographical locality splits across Northern Ireland:. Lot 1 - South West locality. Lot 2 - North locality. Lot 3 - North locality - this Lot was not awarded; however, emergency repairs shall be carried out by the awarded Contractor compliantly as allowable in the Specification until the Authority identify a suitable sourcing strategy for this Lot.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The UK does not have any special review body with responsibility for appeal/. mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division,. to which proceedings may be issued regarding alleged breaches of the PCR 2015.. . The EA operated a standstill period (i.e. a minimum. of 10 calendar days) at the point. information on the award of contract was communicated to tenderers. That notification. provided. full information on the award decision. This provided time for the unsuccessful. tenderers to challenge the award decision before the. contract was entered into.