Section one: Contracting authority
one.1) Name and addresses
London Borough of Waltham Forest
Waltham Forest Town Hall, Forest Road
London
E17 4JF
Contact
Ms Gemma Edwards
gemma.edwards@walthamforest.gov.uk
Telephone
+44 2084968233
Fax
+44 2084964509
Country
United Kingdom
NUTS code
UKI53 - Redbridge and Waltham Forest
Internet address(es)
Main address
http://www.walthamforest.gov.uk/
Buyer's address
http://www.walthamforest.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
due-north.com,https://procontract,due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
due-north.com,https://procontract,due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for Holiday Activities Programme
Reference number
DN550339
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council of the London Borough of Waltham Forest (“the Authority”) are seeking Tenders from
suitably experienced and qualified organisations for the Framework Agreement for the Provision of
Holiday Activities Programme.
The Framework shall commence on 26th July 2021 and shall continue up to and including 31st December
2021 (“the Contract Period”).
The Government and the Authority want all children to have the best start in life and the on-going
support that they and their families need to fulfil their potential and maximise their wellbeing.
During 2020/21, The Government will provide grant funding to the local authority to coordinate free
holiday provision including holiday enrichment activities and healthy food to children in receipt of benefit
related free school meals.
The Authority wants to work in partnership with children and young people; their parents and carers; the
Authority’s statutory and non-statutory partners and the provider market to deliver a higher volume of
high quality, diverse and creative activities for children and young people throughout the school holidays.
The Framework is divided into separate Lots. The total contract value is estimated to be £600,000.00.
The Framework is split as follows:
• Lot 1: Holiday Activity Programme – 5-19 year olds
• Lot 2: Family Sessions – 5-11 year olds
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Holiday Activity Programme – 5-19 year olds
Lot No
1
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKI53 - Redbridge and Waltham Forest
two.2.4) Description of the procurement
Waltham Forest are looking for suppliers who can offer an exciting and innovative range of extended enrichment activities and courses for children and young people to participate in a wide range of enrichment activities and learn new skills.
• Waltham Forest’s Holiday Activity Programme will be delivered during school holidays for a minimum of 4 hours a day, 4 days a week for between one week and a maximum of four weeks (in summer) as required by the programme.
• The purpose of the 5 – 16 holiday club programme is to provide a varied programme of enrichment activities during school holiday and to engage young people in learning new skills and activities as well as provide young people a safe and fun environment to spend school holidays.
• Providers must determine the duration of the activities . Providers must plan courses (minimum of 4 hours a day, 4 days a week) which are made up of a series of sessions.
• Sessions must run for at least 4 hours per day. It is expected that sessions will begin between 9.30am and 10am and finish between 3.30pm and 4pm; however there is some flexibility depending on the requirements of the activity. Sessions will make up a course or provide a wide range of enrichment activities which must be available for a minimum of 4 hours a day, 4 days a week and it is expected that CYP skills will develop over the course of the programme. The same programme of delivery can be repeated up to 4 times during the summer holidays; however variety of programme is encouraged.
• The course should follow a clear programme that can be delivered on a daily basis and have clear outcomes attached to the attendance of the full programme.
• Places for children who are in receipt of benefit related free school meals and vulnerable children are free of charge and funded via DfE grant as well as the Leaders Pledge funding, however providers are able to make charges for additional places above this to children and young people via their charging policy and accepting childcare vouchers
• Providers are required to use the Waltham Forest booking system to manage all booking and any payments made direct to provider. Providers will be provided with an individual login to manage this from the organisation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
26 July 2021
End date
31 December 2021
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Family Sessions - 5-11 year olds
Lot No
2
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKI53 - Redbridge and Waltham Forest
two.2.4) Description of the procurement
Lot 2 will offer a wide range of extensive inclusive enrichment activity sessions aimed at children and their families aged 5 – 11 delivered across a number of locations across the borough.
• The London Borough of Waltham Forest (LBWF) will organise the delivery of a general programme of holiday enrichment activities and food provision during Holiday periods for the 5-11 age group at a number of locations across the Borough – usually at Primary School sites.
• These sites will be staffed by a team of London Borough of Waltham Forest recruited Playworkers, including a Senior Playworker with overall responsibility for the delivery of the programme and for the site. The Senior Playworker will report to the LBWF Out of Schools and Positive Activities Lead.
• The general programmes on these sites delivered by London Borough of Waltham Forest staff include arts and crafts activities and various sports. Providers of family activity sessions will be delivering their programme alongside these general activities and so will need to operate under the direction of the Senior Playworker and comply with any instructions that they might give.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
26 July 2021
End date
31 December 2021
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
Accelerated procedure in line with the Light Touch Regulations to ensure the Local Authority are able to deliver the objectives of the DFE funding over the Summer and Winter holiday period without any delay.
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 July 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The contracting authority will incorporate a minimum ten (10) day calendar day standstill
period at the point the information on the award of the contract is communicated to
tenderers. This period allows unsuccessful tenderers to seek further de-briefing from the
contracting authority before the contract is entered into. Additional information should be
requested from the contact in Section 1.1). If an appeal regarding the award of contract has
not been successfully resolved the Public Contracts Regulations 2015 (S1 2015 No 102)
provide for aggrieved parties who have been harmed or at risk of harm by a breach of the
rules to take action in the High Court (England and Wales)