Scope
Reference
BCU-FTS-60443
Description
Betsi Cadwaladr University Health Board and on behalf of Flintshire County Council, Wrexham County Borough Council and Denbighshire County Council are looking for a suitably qualified supplier to carry out the Service, Maintenance and required Calibration Testing of all Equipment found within the Community.
This contract will include provision of Primary and Secondary services offered throughout the term.
The primary services required are:
• A call out repair service to emergency breakdowns of Community Equipment
• Maintenance and planned preventative maintenance (PPM) of Community Equipment
• Inspection, thorough examination & testing certification of Community Equipment
The secondary services that may be required on an ad hoc basis are:
• Hire of equipment including its delivery, collection, assembly and disassembly and assured fitness for purpose.
• Delivery, installation or collection of equipment to or from a patient or CES location(s)
• Decontaminations in exceptional circumstances
Total value (estimated)
- £5,750,000 excluding VAT
- £6,900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2030
- 4 years
Description of possible extension:
2x 12 month optional extensions available
Main procurement category
Services
CPV classifications
- 50400000 - Repair and maintenance services of medical and precision equipment
- 50800000 - Miscellaneous repair and maintenance services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
16 March 2026, 12:00pm
Tender submission deadline
20 March 2026, 12:00am
Submission address and any special instructions
This exercise is being carried out via the eTender Wales Portal with the below references:
Project: project_60443
ITT: itt_123203
Full Tender pack, including a detailed Specification of Requirements is available here.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
1 June 2026
Recurring procurement
Publication date of next tender notice (estimated): 13 January 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | Information on the Commercial Requirement is highlighted within the Invitation to Tender |
Cost | 60.00% |
| Technical | Information on the Technical Requirement is highlighted within the Invitation to Tender |
Quality | 40.00% |
Other information
Payment terms
Further information is to be found within the Tender Pack available.
Description of risks to contract performance
Further information is to be found within the Tender Pack available.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://etenderwales.ukp.app.jaggaer.com/web/login.shtml
This exercise is being carried out via the eTender Wales Portal with the below references:
Project: project_60443
ITT: itt_123203
Full Tender pack, including a detailed Specification of Requirements is available here.
Technical specifications to be met
https://etenderwales.ukp.app.jaggaer.com
This exercise is being carried out via the eTender Wales Portal with the below references:
Project: project_60443
ITT: itt_123203
Full Tender pack, including a detailed Specification of Requirements is available here.
Contracting authorities
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Flintshire County Council
- Public Procurement Organisation Number: PNJC-2356-PCDV
Tŷ Dewi Sant, Ewloe
Ewloe
CH5 3FF
United Kingdom
Contact name: Jamie Featherstone
Region: UKL23 - Flintshire and Wrexham
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Denbighshire County Council
- Public Procurement Organisation Number: PTPG-8659-JMCD
Wynnstay Road
Ruthin
LL15 1YN
United Kingdom
Contact name: Tracey Hargreaves-Jones
Region: UKL13 - Conwy and Denbighshire
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Contact organisation
Contact NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) for any enquiries.