Section one: Contracting authority
one.1) Name and addresses
Derby City Council
The Council House, Corporation Street
Derby
DE12FS
Contact
Andrew Grover
Telephone
+44 1332643270
Country
United Kingdom
NUTS code
UKF11 - Derby
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Office Furniture Products and Services
Reference number
TD0975
two.1.2) Main CPV code
- 39130000 - Office furniture
two.1.3) Type of contract
Supplies
two.1.4) Short description
Derby City Council has an existing contract for the supply, delivery and installation of general office furniture and associated products and services, due to end on 31/05/2021. The modification is due to unavoidable circumstances, including Covid-19, causing delay to some large scale projects which will require such furniture.
The Council requires a supplier who would be able to match the aesthetic look of the furniture with existing sites. Spend within the existing contract, which commenced in June 2016, has been lower than anticipated (20% of originally estimated total contract value by April 2021, with over £1,000,000 capacity in the contract remaining), in no small part due to the delays arising with some new build projects and potential changes of use for some existing sites.
A 22 month extension to the current contract, from 01/06/2021 to 31/03/2023, will provide the Council sufficient time to garner a clearer indication of relevant requirements in the following 60 months, and provide the Council with further information on the impact of Covid-19 on new builds and working from home policies at existing sites.
Overall, significant capacity within the existing contract for advertised value previously, combined with short-term requirements and uncertainty of long-term requirements, mean a retender at this time would not deliver the best value for money, not guarantee fair and open competition, and thus would not be in the public interest.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,250,000
two.2) Description
two.2.2) Additional CPV code(s)
- 39150000 - Miscellaneous furniture and equipment
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
The supply, delivery and installation of general office furniture and associated products and services, both small scale and large furniture orders and installations, including to additional sites within Derby City, and to supply or appoint/recommend and work with specialist furniture suppliers for ad-hoc or one-off orders, for example specialist chairs that meet the requirements of an employee with reasonable adjustments, storage solutions for specialist items.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.14) Additional information
The contract value has been based on estimated demand across the duration of the extension and previous five years
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Additional deliveries by the original supplier
Explanation:
The modification does not alter the overall nature of the contract: the supplies remain as those covered by the original contract, with no additional value to attribute to the modification.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-009156
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 May 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Senator International Ltd
Syke Side Drive, Altham Business Park
Accrington
BB% 5YE
Country
United Kingdom
NUTS code
- UKD4 - Lancashire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,250,000
Total value of the contract/lot: £1,250,000
Section six. Complementary information
six.3) Additional information
The Council will consider procurement options for a replacement during 2022.
six.4) Procedures for review
six.4.1) Review body
Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will consider procurement options for a replacement during 2022.
six.4.4) Service from which information about the review procedure may be obtained
Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
Country
United Kingdom