Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT12NQ
Telephone
+44 2890564000
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ICT-21-021 Apple Equipment and Accessories
two.1.2) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
For the supply and delivery of Apple Equipment and Accessories to the Education Authority and schools in Northern Ireland
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
35
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 173-422591
Section five. Award of contract/concession
Contract No
ICT-21-021
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
27 September 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Academia Ltd
Enfield
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
04771037
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £5,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedure
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
For the supply and delivery of Apple Equipment and Accessories to the Education Authority and
schools in Northern Ireland.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£500,000
seven.1.7) Name and address of the contractor/concessionaire
Academia Ltd
Enfield
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
04771037
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Modification is to increase value to £11,750,000.00 and extend contract end date to 31st March 2026.
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
When EA established this contract, it was envisaged that Apple products would be in demand but with the drastic and sustained change to a more mobile and virtual delivery methods, as well as the need for ease of accessibility to what schools deliver for teachers and pupils alike, the demand has exceeded the initial estimates. The Covid pandemic and post pandemic environment has considerably changed what devices teachers and pupils now require to function adequately in the school setting.
This modification does not alter the scope of the contract as the same catalogue of items will remain
EA has undertaken PME that will inform a new procurement for a new EdIS Catalogue contract that will incorporate Apple Equipment and Accessories. This modification will provide contractual cover in the interim.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Modification is to increase value to £11,750,000.00 and extend contract end date to 31st March 2026.
This modification is in accordance with Regulation 72 (1) (c):
It meets each of the following conditions:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
When EA established this contract, it was envisaged that Apple products would be in demand but with the drastic and sustained change to a more mobile and virtual delivery methods, as well as the need for ease of accessibility to what schools deliver for teachers and pupils alike, the demand has exceeded the initial estimates. The Covid pandemic and post pandemic environment has considerably changed what devices teachers and pupils now require to function adequately in the school setting.
This modification does not alter the scope of the contract as the same catalogue of items will remain.
EA has undertaken PME that will inform a new procurement for a new EdIS Catalogue contract that will incorporate Apple Equipment and Accessories. This modification will provide contractual cover in the interim.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £9,250,000
Total contract value after the modifications
Value excluding VAT: £11,750,000