Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT12NQ
Telephone
+44 2890564000
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
70154 - Education Management System (EMS) for the Education Authority
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 48190000 - Educational software package
- 48311000 - Document management software package
- 48611000 - Database software package
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of an Education Management System for the Education Authority.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2016/S 232-422619
Section five. Award of contract/concession
Contract No
70154
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
15 November 2016
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
MRI Community Software Limited
9 King Street
London
EC2V 8EA
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
15370298
Internet address
https://www.mrisoftware.com/uk
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,862,276.15
Section six. Complementary information
six.3) Additional information
EA originally awarded contract 70154 for period 01/04/2018 - 31/03/2023 which included the built in optional 2 year extension
taken between 01/04/2023 - 31/03/2025. Contract has now been modified with a further 3 year extension to run from 01/04/2025 - 31/03/2028 which requires an additional contract value to the current contract (an additional £1,110,000.00) (overall revised contract value will then be £3,972,276.15)
NB1 - Please note that the Contract was originally awarded to "Capita One Ltd" who have been recently acquired by "MRI Community Software Ltd". For clarity EA will be contracting with MRI Community Software Ltd for this contract going forward..
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such review bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48000000 - Software package and information systems
seven.1.2) Additional CPV code(s)
- 48190000 - Educational software package
- 48311000 - Document management software package
- 48611000 - Database software package
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Provision of an Education Management System for the Education Authority.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
120
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£3,972,276.15
seven.1.7) Name and address of the contractor/concessionaire
MRI Community Software Limited
9 King Street
London
EC2V 8EA
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
15370298
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
EA originally awarded contract 70154 for period 01/04/2018 - 31/03/2023 which included the built in optional 2 year extension taken between 01/04/2023 - 31/03/2025. EA have now modified for a further 3 year extension to run from 01/04/2025 - 31/03/2028 which requires an additional contract value to the current contract (an additional £1,110,000.00) (overall revised contract value will then be £3,972,276.15)
NB - Please also note that the Contract was originally awarded to "Capita One Ltd" who have been recently acquired by "MRI Community Software Ltd". For clarity EA will be contracting with MRI Community Software Ltd for this contract going forward..
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
his modification for an additional 3 years support and maintenance, and an increase to the overall contract value of £1.1m meet the conditions of Reg 72(1)(c) that states:
(c) where all of the following conditions are fulfilled: -
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
This modification is now required as a consequence of the EdIS procurement competition to deliver a replacement EMS solution being terminated. EA requires continued use of the current solution until such times as a replacement is procured, developed, tested and goes live.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,862,276.15
Total contract value after the modifications
Value excluding VAT: £3,972,276.15