Section one: Contracting authority
one.1) Name and addresses
Doncaster Council
Civic Office, Waterdale
Doncaster
DN1 3BU
Contact
Robert Debenham
robert.debenham@doncaster.gov.uk
Telephone
+44 1302737514
Country
United Kingdom
NUTS code
UKE31 - Barnsley, Doncaster and Rotherham
National registration number
182338557
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104514
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=68035&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=68035&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance Framework
Reference number
74018
two.1.2) Main CPV code
- 43325100 - Grounds-maintenance equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Provision of Grounds Maintenance in 6 Lots. Lot 1 - Plants & Shrubs - Lisa Carter Lot 2 - Trees & Conifers - Tim Bryant Lot 3 - Grounds Maintenance Sundries - Ian Wigglesworth Lot 4 - Tree Equipment - Tim Bryant Lot 5 - Bins & Seats - James Goodier Lot 6 - Sports Equipment - Lisa Carter
two.1.5) Estimated total value
Value excluding VAT: £1,868,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Provision of Grounds Maintenance in 6 Lots. Lot 1 - Plants & Shrubs - Lisa Carter Lot 2 - Trees & Conifers - Tim Bryant Lot 3 - Grounds Maintenance Sundries - Ian Wigglesworth Lot 4 - Tree Equipment - Tim Bryant Lot 5 - Bins & Seats - James Goodier Lot 6 - Sports Equipment - Lisa Carter
two.2) Description
two.2.1) Title
Plants & Shrubs
Lot No
1
two.2.2) Additional CPV code(s)
- 03451000 - Plants
- 03451300 - Shrubs
- 03441000 - Ornamental plants, grasses, mosses or lichens
- 03451100 - Bedding plants
- 03450000 - Tree-nursery products
- 03121100 - Live plants, bulbs, roots, cuttings and slips
- 18142000 - Safety visors
- 18444100 - Safety headgear
- 35113000 - Safety equipment
- 35113100 - Site-safety equipment
- 35113400 - Protective and safety clothing
- 03452000 - Trees
- 03120000 - Horticultural and nursery products
- 03121000 - Horticultural products
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
Main site or place of performance
Doncaster
two.2.4) Description of the procurement
Provision of Grounds Maintenance in 6 Lots. Lot 1 - Plants & Shrubs - Lisa Carter Lot 2 - Trees & Conifers - Tim Bryant Lot 3 - Grounds Maintenance Sundries - Ian Wigglesworth Lot 4 - Tree Equipment - Tim Bryant Lot 5 - Bins & Seats - James Goodier Lot 6 - Sports Equipment - Lisa Carter
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £130,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
1 year contract with the option to extend for 1+1+1 year periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Trees & Conifers
Lot No
2
two.2.2) Additional CPV code(s)
- 03121100 - Live plants, bulbs, roots, cuttings and slips
- 03441000 - Ornamental plants, grasses, mosses or lichens
- 03451000 - Plants
- 03451100 - Bedding plants
- 03451300 - Shrubs
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
- UKE3 - South Yorkshire
Main site or place of performance
Doncaster
two.2.4) Description of the procurement
Provision of Grounds Maintenance in 6 Lots. Lot 1 - Plants & Shrubs - Lisa Carter Lot 2 - Trees & Conifers - Tim Bryant Lot 3 - Grounds Maintenance Sundries - Ian Wigglesworth Lot 4 - Tree Equipment - Tim Bryant Lot 5 - Bins & Seats - James Goodier Lot 6 - Sports Equipment - Lisa Carter
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £160,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
1 year contract with the option to extend for 1+1+1 year periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grounds Maintenance Sundries
Lot No
3
two.2.2) Additional CPV code(s)
- 14310000 - Fertiliser minerals
- 24440000 - Miscellaneous fertilisers
- 03110000 - Crops, products of market gardening and horticulture
- 16150000 - Lawn or sports-ground rollers
- 16311100 - Lawn, park or sports-ground mowers
- 45112720 - Landscaping work for sports grounds and recreational areas
- 03100000 - Agricultural and horticultural products
- 03120000 - Horticultural and nursery products
- 03121000 - Horticultural products
- 16400000 - Spraying machinery for agriculture or horticulture
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
Main site or place of performance
Doncaster
two.2.4) Description of the procurement
Provision of Grounds Maintenance in 6 Lots. Lot 1 - Plants & Shrubs - Lisa Carter Lot 2 - Trees & Conifers - Tim Bryant Lot 3 - Grounds Maintenance Sundries - Ian Wigglesworth Lot 4 - Tree Equipment - Tim Bryant Lot 5 - Bins & Seats - James Goodier Lot 6 - Sports Equipment - Lisa Carter
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £60,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2024
This contract is subject to renewal
Yes
Description of renewals
1 year contract with the option to extend for 1+1+1 year periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bins & Seats
Lot No
5
two.2.2) Additional CPV code(s)
- 34928480 - Waste and rubbish containers and bins
- 39224340 - Bins
- 39110000 - Seats, chairs and related products, and associated parts
- 39111000 - Seats
- 39113000 - Miscellaneous seats and chairs
- 39113300 - Bench seats
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
- UK - United Kingdom
Main site or place of performance
Doncaster
two.2.4) Description of the procurement
Provision of Grounds Maintenance in 6 Lots. Lot 1 - Plants & Shrubs - Lisa Carter Lot 2 - Trees & Conifers - Tim Bryant Lot 3 - Grounds Maintenance Sundries - Ian Wigglesworth Lot 4 - Tree Equipment - Tim Bryant Lot 5 - Bins & Seats - James Goodier Lot 6 - Sports Equipment - Lisa Carter
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £315,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
1 year contract with the option to extend for 1+1+1 year periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tree Equipment
Lot No
4
two.2.2) Additional CPV code(s)
- 18142000 - Safety visors
- 18444100 - Safety headgear
- 34928300 - Safety barriers
- 35113000 - Safety equipment
- 35113100 - Site-safety equipment
- 35113400 - Protective and safety clothing
- 35113430 - Safety vests
- 03452000 - Trees
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
Main site or place of performance
Doncaster
two.2.4) Description of the procurement
Provision of Grounds Maintenance in 6 Lots. Lot 1 - Plants & Shrubs - Lisa Carter Lot 2 - Trees & Conifers - Tim Bryant Lot 3 - Grounds Maintenance Sundries - Ian Wigglesworth Lot 4 - Tree Equipment - Tim Bryant Lot 5 - Bins & Seats - James Goodier Lot 6 - Sports Equipment - Lisa Carter
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £140,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
1 year contract with the option to extend for 1+1+1 year periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Sports Equipment
Lot No
6
two.2.2) Additional CPV code(s)
- 37535200 - Playground equipment
- 37535210 - Playground swings
- 37535220 - Playground climbing apparatus
- 37535230 - Playground merry go rounds
- 37535240 - Playground slides
- 37535250 - Playground see saws
- 37535260 - Playground tunnels
- 37535270 - Playground sandboxes
- 37452720 - Tennis court equipment
- 37470000 - Golf and bowling equipments
- 16150000 - Lawn or sports-ground rollers
- 16311100 - Lawn, park or sports-ground mowers
- 37400000 - Sports goods and equipment
- 37410000 - Outdoor sports equipment
- 37450000 - Field and court sports equipment
- 37451000 - Field sports equipment
- 37452000 - Racquet and court sports equipment
- 37453000 - Track sports equipment
- 37482000 - Sports information billboards
- 45236110 - Flatwork for sports fields
- 45236119 - Repair work on sports fields
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
Main site or place of performance
Doncaster
two.2.4) Description of the procurement
Provision of Grounds Maintenance in 6 Lots. Lot 1 - Plants & Shrubs - Lisa Carter Lot 2 - Trees & Conifers - Tim Bryant Lot 3 - Grounds Maintenance Sundries - Ian Wigglesworth Lot 4 - Tree Equipment - Tim Bryant Lot 5 - Bins & Seats - James Goodier Lot 6 - Sports Equipment - Lisa Carter
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
1 year contract with the option to extend for 1+1+1 year periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 16
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 June 2023
Local time
11:30pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 23 June 2023
four.2.7) Conditions for opening of tenders
Date
15 June 2023
Local time
11:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
City of Doncaster Council
Civic Building, Waterdale
Doncaster
DN1 3BU
Telephone
+44 1302736514
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
City of Doncaster Council
Civic Building, Waterdale
Doncaster
DN1 3BU
Country
United Kingdom