Section one: Contracting authority
one.1) Name and addresses
Chenderit School
Archery Road, Middleton Cheney
Banbury
OX17 2QR
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKF24 - West Northamptonshire
Internet address(es)
Main address
https://www.chenderit.northants.sch.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Chenderit School ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The School is looking for a contractor capable of providing a dedicated, professional and consistent cleaning service to the School throughout the year, with robust, proactive, reactive and responsive management support and the ability to provide contingency cleaning resources if required
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £742,617.7
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
Main site or place of performance
West Northamptonshire
two.2.4) Description of the procurement
Chenderit School is a coeducational 11–18 state secondary school with specialist status in the visual arts in Middleton Cheney near Banbury. ‘At Chenderit School we pursue excellence academically and in all other spheres of school life. To achieve this, we strive to: •inspire all students to engage in learning in the widest possible sense so that they develop the skills necessary to be successful in school, at work and in the wider community; •support one another to become resilient, independent, adaptable and resourceful learners and leaders whose successes are celebrated; •develop ambitious students, staff and governors who understand that we are in competition with the global community; •foster community-wide respectful, trusting, compassionate, empathetic relationships through which students and staff enjoy and achieve; •enable students, staff, governors, parents and carers to embrace their role and to contribute effectively in supporting learning and progress and •develop a culture in which skilled and passionate staff draw on best local, national and global practice.’ Cleaning services are currently provided by a specialist contract cleaner who took the service over from an in-house service in Summer 2021. The fabric of the school overall is in reasonable condition and the school has an eclectic mix of late 70’s original blocks and modern 21st century additions, also due to the school’s artistic bias, there are larger than standard areas of art/DT/ woodwork areas. TUPE shall apply to this contract. The current regime is to clean the school after the school day has finished, The successful Supplier will be required to provide Cleaning services for Chenderit School at the following address: Archery Road Middleton Cheney Banbury OX17 2QR The school has a footprint of 7,044m2 and there is currently a team of a supervisor and approximately 11 cleaners with a target of 170 hours of cleaning time. Cleaning services will be required throughout term time with sufficient service provision during holidays to conduct period cleaning tasks and prepare the school for re-occupation. The School is looking for a contractor capable of providing a dedicated, professional and consistent cleaning service to the School throughout the year, with robust, proactive, reactive and responsive management support and the ability to provide contingency cleaning resources if required. The contractor will employ all cleaning staff and provide the necessary cleaning equipment and materials. We are seeking a suitably experienced contractor who has current experience of working and achieving consistency within the secondary school or HE / FE marketplace, ideally with a strong operational base within the Banbury area, thus allowing for responsive, contract support, regular meeting cycle with stakeholders and management of cleaning staff. The contract will commence on 1st August 2024 for an initial period of 3 years, with the option to extend by mutual agreement for a further two periods of one year. This contract will be fixed price in nature with the successful contractor working to an output cleaning specification which complies with the British Institute of Cleaning Science (BICSc) standards. The estimated contract value is £120,000 net of VAT per annum (~£600k over five years). The successful tenderer will be required to formally report each month on cleaning standard performance, labour levels and operational matters, which will be monitored by the Litmus Partnership Ltd. See SQ Document for more information.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note this is a Contract Award Notice. This contract has already been awarded.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-033724
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 April 2024
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
KGB Cleaning South West Ltd
10 Hillside, Burghfield Common, Reading
Reading
RG7 3BQ
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
National registration number
06941723
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £600,000
Total value of the contract/lot: £742,617.7
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=857922155
GO Reference: GO-2024425-PRO-25864632
six.4) Procedures for review
six.4.1) Review body
Chenderit School
Archery Road, Middleton Cheney
Banbury
OX17 2QR
Country
United Kingdom