Section one: Contracting authority
one.1) Name and addresses
Police and Crime Commissioner for West Midlands
Lloyd House, Colmore Circus Queensway
Birmingham
B46AT
procurement@westmidlands.police.uk
Country
United Kingdom
Region code
UKG3 - West Midlands
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.westmidlands.police.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Administration Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Pension Administration Services
two.1.2) Main CPV code
- 66523100 - Pension fund administration services
two.1.3) Type of contract
Services
two.1.4) Short description
Serving and retired police officer pension administration services.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,788,800
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Main site or place of performance
Birmingham, West Midlands
two.2.4) Description of the procurement
To provide a locally based serving and retired police officer pensions administration service.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Contract can be extended for a further period of up to 24 months and has the option for a pensions dashboard to be included.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Direct Award permitted through the PCC for Northamptonshire Framework Agreement for Pension Administration Services.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
WMP0880
Title
Pension Administration Services (Police Officer)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 January 2026
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
XPS Administration
Reading
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
09428346
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,788,800
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom