Scope
Reference
WS2491404443
Description
Transport for London (TfL) is issuing a Preliminary Market Engagement Notice to obtain market feedback in relation to the Bridges & Structures Maintenance Contract . TfL invites suppliers to participate in this Preliminary Market Engagement exercise to help shape the upcoming procurement opportunity.
This is a valuable chance to engage with us early, gain insight into our requirements and contribute your expertise.
The primary focus of the Market engagement is to better understand the market, supplier appetite, capacity and capability, as well as perceived risks and opportunities in relation to the development and finalisation of the Commercial Strategy for TfL's Bridges & Structures Maintenance Contract. The engagement will also provide feedback and help to develop the procurement strategy for the Contract.
The purpose of the Contract is for the maintenance of TfL's Bridges & Structures. This includes Planned Preventive Maintenance and Reactive Maintenance, Emergency Call-outs, Inspection & Testing, while ensuring value for money.
The 'Bridges & Structures' Portfolio of assets consists of the following asset groups and associated volumes across the London Underground network:
• Bridges & Structures - over 20,000 individual assets
• Deep Tube Tunnels - over 4100 individual assets ranging from running tunnels to shafts.
• Earth Structures - over 900 individual assets
In addition, there are asset groups across the wider TfL network incorporating London Overground, Docklands Light Railway, and London Trams that may require the provision of some or all of the services below. The types of interventions anticipated to be covered under this contract scope are summarised below:
• The application of protective coatings to civils assets such as brick, masonry, concrete structures, and steelwork.
• Vegetation management (non -track side)
• Intervention activities to cable posts including replacement of defective cable posts.
• Maintenance interventions to brick tunnel, covered way and girdering maintenance.
• Intervention activities to cable stiles.
• Inspection planning and support services.
• Testing and survey activities.
• Brickwork, concrete and drainage repairs.
• Replacement of missing/damaged identification plates.
• Fault response and reactive maintenance.
The supplier will be required to undertake Asset Validation, which entails visiting the assets, validating existing asset information and identifying any gaps/changes required to ensure the Asset Register in Maximo (TfL's asset management system) is correct and up to date for these assets. This will include populating a detailed spreadsheet with specific asset data requirements, which integrates into Maximo.
Full details of the MSQ and how to engage in the process can be found in this notice.
Total value (estimated)
- £84,700,000 excluding VAT
- £101,640,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2034
- 8 years
Main procurement category
Works
CPV classifications
- 45234100 - Railway construction works
- 45234124 - Underground passenger railway transport
- 45234125 - Underground railway station
- 45234126 - Tramline construction works
Contract locations
- UKI - London
Engagement
Engagement deadline
30 April 2025
Engagement process description
TfL invites suppliers to participate in this Preliminary Market Engagement exercise by expressing their interest in this procurement and completing an Market Survey Questionnaire (MSQ). All feedback received will be treated confidentially and will help to shape the upcoming procurement opportunity (subject to the Freedom of Information Act).
Information on the engagement process and the procurement can be found in MSQ documents which will be forwarded to interested suppliers via SAP Ariba - TfL's e-sourcing platform. TfL reserves the right to change our procurement approach.
The engagement process consists of the following key steps:
1. Registering Interest - Suppliers who wish to participate should express their interest by emailing moradekeadewolu@tfl.gov.uk and quoting 'Bridges & Structures Maintenance Contract - Registering interest' on/before Wednesday 23rd April2025. This activity is focusing on the market, rather than the merits of individual suppliers. It includes no element of supplier selection or bid evaluation. There is no commitment of any kind inferred by either party.
2. Review and complete the MSQ response by return date stated in the MSQ document.
TfL reserve the right to hold 1-2-1s with suppliers following the submission of the MSQs. We encourage all interested suppliers to take part in this process. Your insights and expertise will be invaluable in shaping our approach.
If you have any questions about the process, please do not hesitate to get in touch with Moradeke Adewolu via MoradekeAdewolu@tfl.gov.uk.
We look forward to hearing from you.
Submission
Publication date of tender notice (estimated)
15 June 2025
Procedure
Special regime
Utilities
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Email: Moradeke.Adewolu@tfl.gov.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government