Section one: Contracting authority
one.1) Name and addresses
Southern Regional College
Patrick Street
Newry
BT35 8DN
Contact
SSDAdmin.CPDfinance-ni.gov.uk
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.1) Name and addresses
FE Belfast Metropolitan College
Titanic Quarter Campus, 7 Queens Road
Belfast
BT3 9DT
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.1) Name and addresses
FE Northern Regional College
Antrim Campus, Fountain Street
Antrim
BT41 4AL
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.1) Name and addresses
FE North West Regional College
Strand Road
Londonderry
BT48 7AL
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.1) Name and addresses
FE South Eastern Regional College
Victoria Avenue
Newtownards
BT23 7EH
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.1) Name and addresses
FE Southern Regional College
Patrick Street
Newry
BT35 8DN
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.1) Name and addresses
FE South West College
2 Mountjoy Road
Omagh
BT79 7AH
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 5230034 - DfE - SRC - Timber Supplies for the Northern Ireland Colleges of Further and Higher Education
Reference number
ID 5230034
two.1.2) Main CPV code
- 03419100 - Timber products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
two.1.5) Estimated total value
Value excluding VAT: £724,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
6
two.2) Description
two.2.1) Title
Lot 1 – Belfast Metropolitan College (BMC)
Lot No
1
two.2.2) Additional CPV code(s)
- 03419000 - Timber
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 44191000 - Miscellaneous construction materials in wood
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £60,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Buyer will have the option to extend the Contract for three furthers periods up to one year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – Northern Regional College (NRC)
Lot No
2
two.2.2) Additional CPV code(s)
- 03419000 - Timber
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 44191000 - Miscellaneous construction materials in wood
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £44,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Buyer will have the option to extend the Contract for three furthers periods up to one year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 – North West Regional College (NWRC)
Lot No
3
two.2.2) Additional CPV code(s)
- 03419000 - Timber
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 44191000 - Miscellaneous construction materials in wood
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £60,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Buyer will have the option to extend the Contract for three furthers periods up to one year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 – South Eastern Regional College (SERC)
Lot No
4
two.2.2) Additional CPV code(s)
- 03419000 - Timber
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 44191000 - Miscellaneous construction materials in wood
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £120,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Buyer will have the option to extend the Contract for three furthers periods up to one year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 – Southern Regional College (SRC)
Lot No
5
two.2.2) Additional CPV code(s)
- 03419000 - Timber
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 44191000 - Miscellaneous construction materials in wood
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £360,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Buyer will have the option to extend the Contract for three furthers periods up to one year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 – South West College (SWC)
Lot No
6
two.2.2) Additional CPV code(s)
- 03419000 - Timber
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 44191000 - Miscellaneous construction materials in wood
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £80,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Buyer will have the option to extend the Contract for three furthers periods up to one year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 May 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 25 August 2024
four.2.7) Conditions for opening of tenders
Date
27 May 2024
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction and procurement delivery (CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, this may be considered grounds for termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015 (as amended), be excluded from future public procurement competitions for a period of up to three years..
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.