Section one: Contracting authority
one.1) Name and addresses
Westcliff High School for Girls
Kenilworth Gardens, Westcliff-On-Sea
Essex
SS0 0BS
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
http://www.whsg.info/index.php
one.1) Name and addresses
Westcliff High School for Boys
Kenilworth Gardens, Kenilworth Gardens, Westcliff-on-Sea
Essex
SS0 0BP
Contact
Tenders
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
https://www.whsb.essex.sch.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/59NZ8Y898X
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Westcliff High School (Boys and Girls) ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide catering services for both Westcliff High School for Girls (WHSG) and Westcliff High School for Boys (WHSB). The two schools share one catering facility.
two.1.5) Estimated total value
Value excluding VAT: £2,980,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for both Westcliff High School for Girls (WHSG) and Westcliff High School for Boys (WHSB). The two schools share one catering facility.
WHSG
WHSG is a high achieving girls’ grammar school, with a mixed sixth form, based in Westcliff-on-Sea Essex. There are up to 915 students in years 7-11 and a further 440 in the sixth form. Students travel from a wide area to attend and have diverse dietary needs.
The school currently offers break and lunch to all the students and runs a separate coffee shop, which is distinct from the catering offer, that provides food and drink to all before school and to the sixth form throughout the day.
WHSB
WHSG is a high achieving boys’ grammar school, with a mixed sixth form, based in Westcliff-on-Sea Essex. There are up to 925 pupils in years 7-11 (Sixth Form students are catered for separately, in the School’s own 6th Form Canteen, and this is not part of this tender). Pupils travel from a wide area to attend and have diverse dietary needs.
The school currently offers lunch to all the pupils. Due to logistical reasons, a break-time service for the boys’ school is not currently offered, but the School are open to ideas.
The two schools jointly own the catering facility which is run in house, where all the current financial transactions pass through WHSG. The lunch service starts at 12.10 for WHSG and at 1.50 for WHSB. The students are kept separate.
The tender
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facility of the schools, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Schools would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years in duration from 1st January 2024 to 31st December 2026 with the option to extend for up to a further 2 years at the discretion of the client. This contract will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the schools for the duration of this contract.
The School year at both schools is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all catering services within the Schools, which currently includes morning break (at WHSG), lunch, all hospitality and free issue requirements. Free School meals are to be charged with a margin attached and hospitality will be charged based on consumption and at net food cost.
Whilst the schools prioritise value for money as a key objective of the Competitive Tender Process, it is not obliged to accept the lowest price. Furthermore, in the event that none of the bids find favour, the schools reserve the right not to appoint.
The Trust expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The schools expect the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters.
The schools believe that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning.
Please see SQ Document for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,980,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2024
End date
31 December 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 June 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 July 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Essex:-School-catering-services./59NZ8Y898X" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Essex:-School-catering-services./59NZ8Y898X
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/59NZ8Y898X" target="_blank">https://litmustms.co.uk/respond/59NZ8Y898X
GO Reference: GO-2023510-PRO-22931711
six.4) Procedures for review
six.4.1) Review body
Westcliff High School (Boys and Girls)
Kenilworth Gardens, Westcliff-On-Sea
Essex
Country
United Kingdom