Section one: Contracting authority/entity
one.1) Name and addresses
Department for Work and Pensions
Quarry House, Quarry Hill
Leeds
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-work-pensions
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Lease Regears Modification to LLM contract
two.1.2) Main CPV code
- 70310000 - Building rental or sale services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 71315210 - Building services consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
A single, national coverage contract that requires the Supplier to manage the portfolio of DWP’s leases (including lease renewals, rent reviews, liaison with landlords and general property portfolio administration activities) and intra-Government and wider public sector occupancy agreements. This also includes assuring and managing the payment in respect of DWP’s property portfolio of all rents, rates, insurance and service charges and the collection of rents and service charges from DWP’s tenants.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
18 September 2017
End date
17 September 2022
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
ecm_4642
Title
Framework RM928
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
17 September 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Cushman & Wakefield Debenham Tie Leung Ltd
1 Colmore Square
Birmingham
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £8,890,000
Section six. Complementary information
six.3) Additional information
Suppliers Instructions:
How to Express Interest in this Tender:
1. Register on the eSourcing portal (this is only required once):
https://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure)
2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box
3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page).
For further assistance please consult the online help, or the eTendering help desk.
DWP expressly reserves the rights(i)to use a reverse auction; (ii)to cancel this procurement at any stage; (iii)to not award any contract as a result of the procurement process commenced by publication of this notice; (iv)and in no circumstances will DWP be liable for any costs incurred by potential suppliers.
six.4) Procedures for review
six.4.1) Review body
DWP
Caxton House
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 70310000 - Building rental or sale services
seven.1.2) Additional CPV code(s)
- 71315210 - Building services consultancy services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
A single, national coverage contract that requires the Supplier to manage the portfolio of DWP’s leases (including lease renewals, rent reviews, liaison with landlords and general property portfolio administration activities) and intra-Government and wider public sector occupancy agreements. This also includes assuring and managing the payment in respect of DWP’s property portfolio of all rents, rates, insurance and service charges and the collection of rents and service charges from DWP’s tenants.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
18 September 2017
End date
17 September 2022
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£8,890,000
seven.1.7) Name and address of the contractor/concessionaire
Cushman & Wakefield Debenham Tie Leung Ltd
1 Colmore Square
Birmingham
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This modification is made pursuant to regulation 72(1)(b) (modification of contracts during their term)) of the Public Contracts Regulations 2015 (“PCR 2015”) and this notice is published in accordance with regulations 72(3) and 72(4) of the PCR 2015.
The modification will amend the contract between the Secretary of State for Work and Pensions (“the Contracting Authority”) and Cushman & Wakefield Debenham Tie Leung Limited (“the Supplier”) for the provision of landlord and leasehold management services (“the Contract”) by including a mechanism in the Contract allowing the Contracting Authority to request lease re-gearing services from the Supplier.
The introduction of these services will enable the Contracting Authority to instruct the Supplier to renegotiate lease terms with its landlords across its GB estate and thereby secure significant savings and achieve better value for money.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The Contracting Authority is relying on Regulation 72(1)(b) for the following reasons:
The additional services were not included in the initial procurement and have become necessary for the purposes of enabling the Contracting Authority to achieve better value for money on lease terms with its landlords across it’s GB estate;
There are economic and/ or technical reasons preventing a change of contractor because such a change would undermine the Contracting Authority’s negotiating position with its landlords and, in turn, compromise the opportunity for achieving better value for money;
The loss of this opportunity would cause significant financial inconvenience for the Contracting Authority as well as substantial duplication of costs in terms on-boarding the new contractor into the existing estates operating model.
The increase in price will not exceed 50% of the original contract award value of £8.9 million.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £16,490,000
Total contract value after the modifications
Value excluding VAT: £18,490,000