Scope
Description
The direct award is for the provision of a Fleet Management for the accurate and efficient management of the Council’s fleet and all associated operations. The Council are intending to Direct Award to Assetworks, who are the incumbent supplier of the current software.
The contract will be for an initial period of 3 years with the option to extend on a 1 year + 1 year basis up to the maximum contract duration of 5 years.
Contract 1. Fleet Management Software
Supplier
Contract value
- £182,512.17 excluding VAT
- £219,014.60 including VAT
Above the relevant threshold
Earliest date the contract will be signed
27 February 2026
Contract dates (estimated)
- 2 March 2026 to 1 March 2029
- Possible extension to 1 March 2031
- 5 years
Description of possible extension:
Initial 3 year contract with an option to extend for 1 year + 1 year
Main procurement category
Goods
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
- 48000000 - Software package and information systems
Contract locations
- UKL13 - Conwy and Denbighshire
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Single supplier - intellectual property or exclusive rights
- Additional or repeat goods, services or works - extension or partial replacement
Fleet Services are already using the software. Moving to a new system at this time would create significant disruption to services and cost significant sums to move to a new solution at this time without generating any known and significant benefits. Longer term is the intention to revisit the market for possible solutions near to the end of this new maintenance contract.
AssetWorks can supply the Software currently installed (Fleet Focus) as they own the IPR. There are no reasonable alternatives due to the current contract coming to an end.
Supplier
ASSETWORKS FLEET SOLUTIONS LTD
- Public Procurement Organisation Number: PYQT-4278-MNZG
Charlotte House, The Wyvern Business Park, Stanier Way
Chaddesden
DE21 6BF
United Kingdom
Email: tenders@assetworks.com
Website: http://www.assetworks.co.uk
Region: UKF11 - Derby
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Fleet Management Software
Contracting authority
Denbighshire County Council
- Public Procurement Organisation Number: PTPG-8659-JMCD
Wynnstay Road
Ruthin
Ll15 1YN
United Kingdom
Contact name: Paul Jackson
Telephone: 01824 706000
Email: paul.jackson@denbighshire.gov.uk
Website: https://www.denbighshire.gov.uk
Region: UKL13 - Conwy and Denbighshire
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales