Section one: Contracting authority
one.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeencity.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EES: ABS Managing Agent
two.1.2) Main CPV code
- 71541000 - Construction project management services
two.1.3) Type of contract
Services
two.1.4) Short description
As part of the Scottish Government’s on-going Energy Efficient Scotland: Area Based Schemes (ABS) insulation programme, Aberdeen City Council has secured funding for the 2021/22 scheme. The majority of the funding will be spent on external wall insulation on private domestic properties at various locations throughout the city, with 292 households to benefit. The main aim of the ABS program is to provide measures to private households in or at risk of fuel poverty that help to reduce energy usage and costs. The Council seek to appoint a managing agent to administer and manage the ABS programme to ensure it is delivered fairly and effectively through transparent, timely and robust processes.
two.1.5) Estimated total value
Value excluding VAT: £2,400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71314300 - Energy-efficiency consultancy services
- 71314200 - Energy-management services
- 71314000 - Energy and related services
- 45262640 - Environmental improvement works
- 72224000 - Project management consultancy services
- 71541000 - Construction project management services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen
two.2.4) Description of the procurement
As part of the Scottish Government’s on-going Energy Efficient Scotland: Area Based Schemes (ABS) insulation programme, Aberdeen City Council has secured funding for the 2021/22 scheme. The majority of the funding will be spent on external wall insulation on private domestic properties at various locations throughout the city, with 292 households to benefit. The main aim of the ABS program is to provide measures to private households in or at risk of fuel poverty that help to reduce energy usage and costs. The Council seek to appoint a managing agent to administer and manage the ABS programme to ensure it is delivered fairly and effectively through transparent, timely and robust processes.
two.2.5) Award criteria
Quality criterion - Name: Project Delivery / Weighting: 35
Quality criterion - Name: Past Experience / Weighting: 20
Quality criterion - Name: Complaints procedures / Weighting: 10
Quality criterion - Name: Project Team / Weighting: 20
Quality criterion - Name: Sustainability and Community Benefits / Weighting: 5
Quality criterion - Name: Fair Working Practices / Weighting: 5
Quality criterion - Name: Environmental Wellbeing / Weighting: 5
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
Option to extend for upto a further 3 months until the project is complete.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Quality Assurance Schemes & Environmental Management - It is a mandatory requirement that bidders have in place performance monitoring systems for internal/external Quality Management. E.g.; independent certification (such as ISO or equivalent scheme) and appropriate health and safety policies and procedures.
Quality Assurance Schemes & Environmental Management – It is a requirement for bidders to hold ISO 14001 or equivalent, or to provide details of your organisations environmental policy.
Contractors proposed as part of the Managing Agent's recommendations must be appropriately qualified to complete works.
three.1.2) Economic and financial standing
List and brief description of selection criteria
The Authority will use the independent credit scoring organisation, Creditsafe, to check the financial status of the Bidders and may involve further detailed financial checking/assessment.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated:
public liability insurance cover to the level of five million pounds sterling (GBP5,000,000) per claim;
employers’ liability insurance cover to the level of ten million pounds sterling (GBP10,000,000) per claim;
professional indemnity insurance to the level of five million pounds sterling (GBP5,000,000) per claim.
Where vehicles are used for service delivery, the managing agent must ensure that vehicles used have appropriate levels of motor vehicle insurance and valid MOT certificates in accordance with the Law. The managing agent will exhibit satisfactory evidence of such insurance cover, together with satisfactory evidence of payment of the premia in respect of each insurance to the Council promptly on the Council’s request.
It is the responsibility of the managing agent to ensure that anyone directly under their authority possess the correct levels of insurance.
Minimum level(s) of standards possibly required
public liability insurance cover to the level of five million pounds sterling (GBP5,000,000) per claim;
employers’ liability insurance cover to the level of ten million pounds sterling (GBP10,000,000) per claim;
professional indemnity insurance to the level of five million pounds sterling (GBP5,000,000) per claim.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Bidders will be required to provide three examples that demonstrate that they have the relevant experience to deliver the services/ supplies as described.
Disclosure Scotland certification for any members of staff who will engage in public consultation activities
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
It is a condition of this contract that the managing agent is independent of both the Council and the appointed External Wall Insulation contractor. This is important as it will provide an impartial/unbiased management of the project.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 July 2021
Local time
12:30pm
Place
Aberdeen
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=657095.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
the Council is committed to maximising social, economic and environmental benefits through the delivery of Council contracts (known as ‘Community Benefits’). Community Benefits include targeted recruitment and training; sourcing from Small and Medium Enterprises (SMEs), social enterprises and third sector organisations; contributions to education within communities; community consultation, engagement and strengthening of community relations; environmental improvement; volunteering; providing community resources; mentoring and sponsorship of community organisations.
The managing agent is encouraged to secure positive outcomes that will benefit the community in which they operate and shall assist the Council in the delivery of community benefits. Examples of community benefits include:
- support the local economy and use local installers as far as possible
- Create local job opportunities and support apprenticeship opportunities in the local community
(SC Ref:657095)
six.4) Procedures for review
six.4.1) Review body
Sheriff and Justice of the Peace Court Building
Aberdeen
Country
United Kingdom