Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF BIRMINGHAM
Chancellors Court,Edgbaston
BIRMINGHAM
B152TT
Contact
Paul Markham
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
https://www.birmingham.ac.uk/index.aspx
one.1) Name and addresses
Loughborough University
Epinal Way
Loughborough
LE11 3TU
Contact
Debbie Tyler
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.com/universityofbirmingham/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.in-tendhost.com/universityofbirmingham/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PROVISION OF PATENT ATTORNEY SERVICE ON BEHALF OF LOUGHBOROUGH UNIVERSITY AND UNIVERSITY OF BIRMINGHAM
Reference number
FRAM232/21/LU00693 729
two.1.2) Main CPV code
- 79120000 - Patent and copyright consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
This procurement exercise is being conducted by the Universities via a Restricted Procedure as set out in The Public Contracts Regulations (PCR 2015) and as subsequently advertised in the UK Find A Tender Service.The University of Birmingham are acting as the lead University ('The University') during this tender process. Reference to the Universities in this document will mean University of Birmingham and Loughborough University.
On award of Contracts each University will be
responsible for the management of its own Contract, however Contract management
reviews may be done as a collaborative process.
Tenderers should review the requirements contained within this ITT (Invitation to Tender) document and resulting tenders must be capable of acceptance in their own right.Tenderers should review the document at an early stage and make arrangements to respond to all the questions in the university's designated e sourcing platform (InTend).
Negotiation is not permitted.
Tenderers should review the document at an early stage and make arrangements to respond to all the questions in InTend and return any required completed attachments in the prescribed form by the dates stated. Any uploaded documents must clearly state the question to which they relate.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
two.2.4) Description of the procurement
SUMMARY OF THE REQUIREMENTS (MAIN DELIVERABLES)
Background to Tender Exercise
Loughborough University and the University of Birmingham have decided to review their present arrangements for the provision of Patent Attorney services based on criteria as detailed in this Invitation to Tender document. The purpose and primary objective of this Tender process is therefore to appoint providers of these Patent Attorney servicesfor drafting, filing and prosecution of new patent applications. Existing patent cases will stay with those patent attorney firms currently handling the work.
The University of Birmingham are acting as the lead University ('The University') during this tender process. Reference to the Universities in this document will mean University of Birmingham and Loughborough University. On award of Contracts each University will be responsible for the management of its own Contract, however Contract management reviews may be done as a collaborative process.University of Birmingham Enterprise Ltd. is a wholly-owned subsidiary of the University
of Birmingham and undertakes all of the University's technology transfer activities.
University of Birmingham Enterprise Ltd will be the party issuing purchase orders and all instructions relating to University of Birmingham work placed under the tender and the University of Birmingham is undertaking this tender process on behalf of University of Birmingham Enterprise Ltd.
Each University shall award separate Contracts under the Framework. However, the Universities do wish to benefit from economies of scale (discounts) therefore combined
values of expenditure may be referred to in the final contracts.
Subject to the provisions of the Framework Agreements, the Universities will place an Agreement for an initial period of 4 years, with the option to extend for a further three x
one-year periods. Extensions will be subject to annual reviews and performance monitoring of the service provided.
The universities reserve the right to evaluate the tender responses individually or together and to award separate scores if appropriate based on individual assessment
requirements. As a result of their assessment of the tender documents each of the universities reserves the right to appoint the same attorney firm(s) or different attorney
firm(s). Where scores diverge between the Universities, this will be made clear in the tender evaluation feedback at the award stage.
This project may be funded by the
- European Regional Development Fund (ERDF) or;
- European Structural and Investment Fund (ESIF) or;
- Research Councils UK (RCUK), the strategic partnership of the UK's seven Research Councils
two.2.5) Award criteria
Quality criterion - Name: Ability to Deliver the Services (ADS) / Weighting: 35
Quality criterion - Name: Quality Assurance and Monitoring Measures (QA) / Weighting: 20
Quality criterion - Name: Relevant Experience (RE) / Weighting: 20
Quality criterion - Name: quality of Patent Filings (PF) / Weighting: 5
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 November 2021
End date
1 November 2025
This contract is subject to renewal
Yes
Description of renewals
Subject to the provisions of the Framework Agreements, the University of Birminghamon behalf of University of Birmingham Enterprise Ltd and Loughborough University will initially place an Agreement for a period of four years, with the option to extend for a further three x one-year periods. Extensions will be subject to annual reviews and performance monitoring of the service provided.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Subject to the provisions of the Framework Agreements, the University of Birmingham on behalf of University of Birmingham Enterprise Ltd and Loughborough University will
initially place an Agreement for a period of four years, with the option to extend for a further three x one-year periods. Extensions will be subject to annual reviews and performance monitoring of the service provided.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 July 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
14 August 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The University of Birmingham and Loughborough University
Loughborough/Birmingham
Country
United Kingdom