Section one: Contracting authority
one.1) Name and addresses
Transport for Wales
3 Llys Cadwyn, Taff Street
Pontypridd
CF37 4TH
Telephone
+44 2921673434
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Transport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Consultancy Panels 2
Reference number
C000707.00
two.1.2) Main CPV code
- 71311200 - Transport systems consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Transport for Wales (TfW) is carrying out a procurement advertised in the FTS, via Sell2 Wales, under the Open Procedure of the Public Contracts Regulations 2015 to procure ‘Consultancy Panels 2’ services.
TfW is a not for profit company, wholly owned by the Welsh Government. TfW exists to drive forward the Welsh Government’s vision of a high quality, safe, integrated, affordable and accessible transport network that the people of Wales are proud of. It will also help to change the way we understand, plan, use and invest in transport in Wales.
TfW are looking to put in place Consultancy Panels 2 Framework, comprising of 7 Lots across a number of specialisms providing TfW access to specialist consultancy services as per the below areas.
Lot 1 – Stakeholder Management
Lot 2 – Monitoring and Evaluation
Lot 3 – Transport Data Collection
Lot 4 – Fleet Decarbonisation Technical Support
Lot 5 – Green Infrastructure
Lot 6 – Active Travel
Lot 7 – Architectural Services
Each lot will include the provision of direct award of commissions to suppliers on a rotational basis under the value of GBP25,000, with requirements above this threshold awarded via the mini competition process.
Each Lot will have no more than 5 successful suppliers, with each supplier being limited to submit a bid for up to 3 Lots.
Estimated value for the framework will be up to GBP250,000 per lot per annum depending on requirements (anticipated commissions will range between GBP10,000 - GBP60,000), and all commissions will be subject to remit. Please note that TfW is not committed to spend up to this value and that our spend is subject to annual funding cycles.
The duration of the contract will be for an initial period of two (2) years with an option to extend, at TfW’s discretion, for up to two (2) period(s) of 12 months each.
two.1.5) Estimated total value
Value excluding VAT: £7,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
3
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Monitoring and Evaluation
Lot No
2
two.2.2) Additional CPV code(s)
- 79419000 - Evaluation consultancy services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The Scope of the monitoring and evaluation work will typically include but not be limited to the following:
Identifying suitable metrics for assessing performance against the objectives of an intervention;
Preparing Monitoring & Evaluation Plans / Benefits Realisation Plans in line with the Magenta Book (or other relevant guidance depending on the intervention) for inclusion in transport business cases. These Plans will need to be proportionate to the scale of investment;
Commissioning (or undertaking) data collection to support reporting in line with the Monitoring & Evaluation Plan;
Data collation and analysis, including preparing data dashboards aligned with monitoring frameworks;
Preparing WelTAG Stage 5 Monitoring & Evaluation Reports, or similar. Depending on the scale of the intervention, these reports may need to include a systematic assessment of the design, implementation and outcomes of an intervention, to understand its effects and what can be improved as well as identifying lessons learned.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to two (2) periods of 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fleet Decarbonisation Technical Support
Lot No
4
two.2.2) Additional CPV code(s)
- 90700000 - Environmental services
- 90711000 - Environmental impact assessment other than for construction
- 90711200 - Environmental standards other than for construction
- 90713000 - Environmental issues consultancy services
- 71356300 - Technical support services
- 71621000 - Technical analysis or consultancy services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Technical support and advice in the field of zero emission fleet decarbonisation, along with supporting infrastructure and energy considerations. This will include independent expert technical support and advice in relation to:
Assessment of size and characteristics of fleet/vehicles – current and future;
Vehicle operational locations aligned with consideration of current and future bus corridors;
Bus fleet requirements and performance to meet the needs of service routes – including topography, route and network lengths, suitability of different fueled vehicles;
New and emerging energy provision;
Cost, energy and carbon profiles;
End of life recycle/retirement or repurposing;
Infrastructure and procurement support;
Other technical support and advice that may be identified in relation to decarbonisation of the bus fleet and other associated vehicles;
End-user research: identifying optimal locations for EV charging infrastructure (car parks, on-street, stations, etc.) considering a range of factors (cost, feasibility, demand, socio-economic / environmental goals).
Technical support and advice, modelling and design of zero and low emission vehicle depots, outstations, opportunity charging points and other associated infrastructure including public charging points.
Design, modelling and coordination of connections to the electrical distribution network, along with other power and fuel sources.
Design, modelling and coordination of highway access and egress, including any zero emission vehicle priority measures.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to two periods of 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Architectural Services
Lot No
7
two.2.2) Additional CPV code(s)
- 71200000 - Architectural and related services
- 71210000 - Advisory architectural services
- 71220000 - Architectural design services
- 71222000 - Architectural services for outdoor areas
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The scope of the architectural services work will typically include but not be limited to the following:
Early interior and exterior concept design for estate and infrastructure changes;
Placemaking input;
Area master planning;
Artistic impressions/images.
The stage of involvement will typically correspond to RIBA stages 1 and 2.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to two periods of 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Transport Data Collection
Lot No
3
two.2.2) Additional CPV code(s)
- 72314000 - Data collection and collation services
- 72316000 - Data analysis services
- 71311200 - Transport systems consultancy services
- 63712710 - Traffic monitoring services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The scope of the transport data collection work will typically include but not be limited to the following:
Specifying transport data collection programmes, including method statements / risk assessments;
Planning and delivering:
Interview surveys at rail/bus stations or on-street, such as origin-destination / user perception;
Classified traffic speed and volume counts including turning counts, using tube/radar devices or cameras;
Public transport passenger counts – boarding/alighting/on-board/footfall – using cameras and/or counting devices;
Active travel (walking and cycling) volume counts.
Ability to arrange access permits / traffic management for the above surveys as required;
Analysing raw data to provide summary/dashboard style data to TfW.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to two periods of 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Green Infrastructure
Lot No
5
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
- 71242000 - Project and design preparation, estimation of costs
- 71320000 - Engineering design services
- 79930000 - Specialty design services
- 79415200 - Design consultancy services
- 71313000 - Environmental engineering consultancy services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Specialist green infrastructure contractors to support upcoming and future work for numerous teams at TfW.
Services required would need to cover a wide variety of GI including green roofs, biosolar roofs, living walls and rain gardens;
Services would require both practical and auditing elements including planning, design, installation and maintenance along with the ability to work closely with multi contractors to ensure cost values and functionality are maintained;
Experience of delivering GI projects in the transport sector would be an advantage due to the unique challenges (e.g. consents) this entails.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to two periods of 12 months each
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Active Travel
Lot No
6
two.2.2) Additional CPV code(s)
- 79417000 - Safety consultancy services
- 71410000 - Urban planning services
- 71356400 - Technical planning services
- 71311200 - Transport systems consultancy services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The scope of the active travel work will typically include but not be limited to the following:
Technical expertise on active travel including safety, sustainability and risk considerations;
Scheme design/scheme design review. The ability to procure review of designs will likely be more appropriate to support TfW when capacity pressures exist, particularly in relation to the review of design drawings etc. If LAs are unable to access existing consultancy frameworks for design work then there could be a potential opportunity through this framework;
Active travel strategic development and advice;
Active Travel Network planning and development.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to two periods of 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Stakeholder Management
Lot No
1
two.2.2) Additional CPV code(s)
- 72224000 - Project management consultancy services
- 79416200 - Public relations consultancy services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The Scope of the Stakeholder Management Work will typically include but not be limited to the following:
Development and delivery of strategic engagement programmes;
Co-ordination and facilitation of project meetings and regional workshops;
Political engagement and communications strategy development;
Preparation of communications materials and briefings to stakeholders including TfW, Welsh Government, Network Rail, Bus Operators and other external key project level stakeholders.
The main components that will feed into Lot 1 Stakeholder Management will be made of the following in cooperation with the relevant TfW communications lead, and will also feed into feasibility studies and strategic outline business cases:
Preparation and management of stakeholder communication plans;
Organising and facilitating stakeholder events and meetings. Including liaising with local authorities;
Appraise stakeholders of economic analysis and update them on progress;
To reach out to a wider cohort of stakeholders to convey the high level challenges faced;
To develop a consensus to underpin and increase stakeholder engagement and buy in; and to ensure significant stakeholders are involved in the planning, financing and delivery of transport related projects;
Arrange briefings for Members of the Senedd and Members of Parliament and using all-Party Parliamentary Groups (APPG). This will involve both liaising with APPGs, meeting the APPG Chairs and relevant Members of the Senedd and Members of Parliament and liaising with TfW on progress and logistical details;
Carrying out underpinning activities to facilitate the success of the briefings;
Producing briefings for UK national newspapers and setting up and attending exclusive in-depth interview with the Ministers, in cooperation with TfW communications team;
Producing briefings, drafting press releases and securing attendance of trade media at briefings.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to two (2) periods of 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to the tender documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 35
In the case of framework agreements, provide justification for any duration exceeding 4 years:
(Up to 5 Suppliers per lot)
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 010-121565
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 June 2023
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tender documents will be available via eTenderWales at:
https://etenderwales.bravosolution.co.uk/
Please refer to project_53403 and ITT_102648 - Consultancy Panels 2 to obtain the tender documentation.
Any tenderer queries and responses and any circulars that may be issued during the tender period are to be communicated exclusively via the eTenderWales portal only. All responses will be shared with all tenderers unless the query is deemed confidential or commercially sensitive.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=131409
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please refer to tender documentation.
(WA Ref:131409)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom