Scope
Reference
ATT004
Description
The Academy Transformation Trust is seeking a supplier for the provision and distribution of food, beverages, and related products across its 21 academies, which include both primary and secondary schools. The contract will cover the supply of fresh, chilled, frozen, and ambient food products, as well as a range of beverages, required for the preparation of hot and cold meals.
The supplier must ensure reliable and efficient delivery to each academy site, adhering to agreed schedules and maintaining high standards of quality, food safety, and sustainability. The scope of supply includes but is not limited to fresh produce, dairy, meat, bakery items, dry goods, frozen foods, and a variety of drinks suitable for school catering.
The estimated contract value and volume of goods will be based on the collective requirements of all participating academies, with flexibility to accommodate fluctuations in demand. This contract is intended to support the trust's commitment to providing high-quality, nutritious meals and beverages to students while ensuring cost-effectiveness and operational efficiency.
Total value (estimated)
- £4,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 1 August 2028
- Possible extension to 1 August 2030
- 5 years, 1 day
Description of possible extension:
The contract may include options for extension beyond the initial contract period, subject to supplier performance, continued value for money, and the evolving needs of the Academy Transformation Trust. Any potential extensions will be exercised at the trust's discretion and in accordance with procurement regulations.
Options
The right to additional purchases while the contract is valid.
The contract may allow for modifications in response to changes in food supply requirements, government nutritional guidelines, or sustainability initiatives. This could include the introduction of new product lines, adjustments in delivery schedules, or enhancements in service levels to better meet the needs of the 21 academies.
Further flexibility may be incorporated to accommodate fluctuations in demand, such as increased student numbers, menu changes, or unforeseen circumstances affecting supply chains. Any such adjustments will be managed within the scope of the contract and in line with agreed terms.
Main procurement category
Goods
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Contract locations
- UK - United Kingdom
Justification for not using lots
The Academy Transformation Trust has opted not to divide this procurement into lots, as appointing a single supplier for the full scope of food and beverage supply will ensure greater efficiency, consistency, and ease of contract management. A single-supplier approach will allow for streamlined communication, simplified ordering processes, and uniform quality standards across all 21 academies.
Managing multiple suppliers through separate lots would introduce additional administrative complexity, potential inconsistencies in supply and pricing, and increased logistical challenges. By consolidating the contract under one supplier, the trust can achieve economies of scale, enhance supply chain reliability, and maintain a cohesive approach to food provision across all its academies.
Submission
Submission type
Requests to participate
Deadline for requests to participate
18 April 2025, 11:59pm
Submission address and any special instructions
All submissions for the tender, including the Pre-Selection Questionnaire (PSQ) and registration of interest, must be sent to: tenders@attrust.org.uk
You can find Academy information here: https://www.academytransformationtrust.co.uk/
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 August 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 50% |
| Quality | Quality | 50% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement process will commence with an initial shortlisting stage based on a Procurement Specific Questionnaire (PSQ). Interested suppliers will be required to complete and submit the PSQ, which will be evaluated against predetermined criteria to assess their suitability, capability, and experience.
Following the shortlisting stage, selected suppliers will be invited to participate in the tendering process. This may involve multiple rounds of tender submissions, during which negotiations will be conducted to refine bids and enhance value for the academy trust. The award criteria may also be refined during this stage to ensure alignment with the trust's objectives and requirements.
This approach ensures a competitive and transparent process, allowing for engagement with suppliers to achieve the best possible outcome for the food supply contract.
Contracting authority
Academy Transformation Trust
- Public Procurement Organisation Number: PZZT-9217-WDTL
Unit 4
Sutton Coldfield
B73 6AZ
United Kingdom
Contact name: Jag Mann
Email: tenders@attrust.org.uk
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government