Section one: Contracting authority
one.1) Name and addresses
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
Contact
Peter Jackson
Telephone
+44 1314428930
Country
United Kingdom
NUTS code
UKM77 - Perth & Kinross and Stirling
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Finance, HR/Payroll Systems and Associated Services - APUC Framework
Reference number
ITS1056 AP
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Framework for Finance, HR/Payroll Systems and Associated Services for Universities and Colleges in Scotland including: provision of all software and any associated licensing. Potential Services include, but are not limited to: System Implementation; Migration
Support; Consultancy; Support and Maintenance; Hosting. Required solutions should have the capability to operate effectively across multi-campus environments. The framework agreement includes:
Lot1 - HR/Payroll Systems
Lot2 - Finance Systems
The Framework Agreement will available for both potential new business and renewal of any existing business between customers and System Contractors that are awarded a place on the Framework.
The agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) and other UK procurement consortia as listed further below.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £66,000,000
two.2) Description
two.2.1) Title
HR Payroll Systems and Associated Services
Lot No
1
two.2.2) Additional CPV code(s)
- 72260000 - Software-related services
- 72261000 - Software support services
- 48000000 - Software package and information systems
- 48611000 - Database software package
- 48190000 - Educational software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom: England, Scotland, Wales and Northern Ireland
two.2.4) Description of the procurement
Framework for Finance, HR/Payroll Systems and Associated Services for Universities and Colleges in Scotland: Lot 1, HR/Payroll Systems, including provision of all "commoditised off the shelf"(COTS)software and any associated licensing. Potential Services include, but are not limited to:
System Implementation; Migration Support; Support and Maintenance; Hosting. Required solutions should have the capability to operate effectively across multi-campus environments.
This framework agreement is available to participation from Full and Associate Members, and future members, within the UK higher education purchasing consortia as follows:
Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E.
http://www.apuc-scot.ac.uk/#!/members
Southern Universities Purchasing Consortium (SUPC);
https://www.supc.ac.uk/about-us/our-members/our-members
London Universities Purchasing Consortium (LUPC);
https://www.lupc.ac.uk/member-list
North Eastern Universities Purchasing Consortium (NEUPC);
https://www.neupc.ac.uk/our-members
North Western Universities Purchasing Consortium (NWUPC);
https://www.nwupc.ac.uk/our-members
Higher Education Purchasing Consortium, Wales (HEPCW).
http://www.hepcw.ac.uk/members/
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Multiple Institutions eligible to use the framework have projects financed by EU funds.
two.2) Description
two.2.1) Title
Finance Systems and Associated Services
Lot No
2
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
- 72260000 - Software-related services
- 48000000 - Software package and information systems
- 48611000 - Database software package
- 48190000 - Educational software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom: England, Scotland, Wales and Northern Ireland
two.2.4) Description of the procurement
Framework for Finance, HR/Payroll and Associated Services for Universities and Colleges in Scotland: Lot2, Finance Systems and Associated Services.
Potential Services include, but are not limited to:
System Implementation; Migration Support; Support and Maintenance; Hosting; Configuration, customisation and development if required by Institutions. Solutions should have the capability to operate effectively across multi-campus environments.
This framework agreement is available to participation from Full and Associate Members, and future members, within the UK higher education purchasing consortia as follows:
Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E.
http://www.apuc-scot.ac.uk/#!/members
Southern Universities Purchasing Consortium (SUPC);
https://www.supc.ac.uk/about-us/our-members/our-members
London Universities Purchasing Consortium (LUPC);
https://www.lupc.ac.uk/member-list
North Eastern Universities Purchasing Consortium (NEUPC);
https://www.neupc.ac.uk/our-members
North Western Universities Purchasing Consortium (NWUPC);
https://www.nwupc.ac.uk/our-members
Higher Education Purchasing Consortium, Wales (HEPCW).
http://www.hepcw.ac.uk/members/
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Multiple Institutions eligible to use the framework have projects financed by EU funds.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 144-455758
Section five. Award of contract
Lot No
1
Title
HR Payroll Systems and Associated Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 March 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Fusion Practices Limited
Unit 6083, 6th Floor, Aldgate Tower, 2 Leman Street, London, England, E1 8FA
London
E1 8FA
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Insight Direct UK Ltd
Metro Building level 5, Trafford Road
Salford, Manchester
M5 3NN
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
The contractor is an SME
No
five.2.3) Name and address of the contractor
Mastek Systems Company Ltd
429-433 Pinner Road
Harrow
HA1 4HN
Country
United Kingdom
NUTS code
- UKI74 - Harrow and Hillingdon
The contractor is an SME
No
five.2.3) Name and address of the contractor
Softcat Plc
Thames Industrial Estate, Fieldhouse Lane
Marlow
SL7 1LW
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £2,233,522.54 / Highest offer: £3,756,139.90 taken into consideration
Section five. Award of contract
Lot No
2
Title
Finance Systems and Associated Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 March 2024
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 8
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Mastek Systems Company Ltd
429-433 Pinner Road
Harrow
HA1 4HN
Country
United Kingdom
NUTS code
- UKI74 - Harrow and Hillingdon
The contractor is an SME
No
five.2.3) Name and address of the contractor
Fusion Practices Limited
Unit 6083, 6th Floor, Aldgate Tower, 2 Leman Street, London, England, E1 8FA
London
E1 8FA
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Insight Direct UK Ltd
Metro Building level 5, Trafford Road
Salford, Manchester
M5 3NN
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
The contractor is an SME
No
five.2.3) Name and address of the contractor
Softcat Plc
Thames Industrial Estate, Fieldhouse Lane
Marlow
SL7 1LW
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Symmetry Ltd
7-11 Lodway, The Old Brewery Business Park, Pill
Bristol
BS20 0DH
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Technology One UK Ltd
10 Lochside Place, Edinburgh Park
Edinburgh
EH12 9RG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Civica UK Limited
Southbank Central, 30 Stamford Street
London
SE1 9LQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £156,457 / Highest offer: £6,331,789 taken into consideration
Section six. Complementary information
six.3) Additional information
(SC Ref:763588)
six.4) Procedures for review
six.4.1) Review body
Stirling Sherriff Court
Viewfield Place Stirling
Srirling
FK8 1NH
Country
United Kingdom