- Scope of the procurement
- Lot 1. Targeted Family Support Services within Children and Family’s Centres in the Cheltenham and Tewkesbury districts
- Lot 2. Targeted Family Support Services within Children and Family’s Centres in the Gloucester City district
- Lot 3. Targeted Family Support Services within Children and Family’s Centres in the Forest of Dean and Stroud districts
Section one: Contracting authority/entity
one.1) Name and addresses
Gloucestershire County Council
Shire Hall
Gloucester
GL1 2TH
Contact
Strategic Procurement
commercialservices@gloucestershire.gov.uk
Telephone
+44 1452328632
Country
United Kingdom
Region code
UKK13 - Gloucestershire
Internet address(es)
Main address
https://www.gloucestershire.gov.uk
Buyer's address
https://www.gloucestershire.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Targeted Family Support Services to young children through Childrens' Centres July 23-Mar24
Reference number
DN651357
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Targeted Family Support Services through Children Centres across Gloucestershire
Children Centre Services are identified as key delivery partners within the Early Help strategy and Families First programme (national Troubled Families Programme) and are critical to the delivery of Early Help to children and families from pre-birth through to 5 years of age.
The core purpose of Children Centre Services is to improve outcomes for young children and their families and reduce inequalities between families in greatest need and their peers (Statutory Guidance and section 2 Childcare Act 2006)
This VEAT notice details the modification (extension) of the existing contracts from July 2023 – March 2024 (and associated cost implications).
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,782,182
two.2) Description
two.2.1) Title
Targeted Family Support Services within Children and Family’s Centres in the Cheltenham and Tewkesbury districts
Lot No
1
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
two.2.4) Description of the procurement
Children Centre Services are identified as key delivery partners within the Early Help strategy and Families First programme (national Troubled Families Programme) and are critical to the delivery of Early Help to children and families from pre-birth through to 5 years of age.
The core purpose of Children Centre Services is to improve outcomes for young children and their families and reduce inequalities between families in greatest need and their peers (Statutory Guidance and section 2 Childcare Act 2006)
This VEAT notice details the modification of the existing contracts from July 2023 - March 2024
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Targeted Family Support Services within Children and Family’s Centres in the Gloucester City district
Lot No
2
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
two.2.4) Description of the procurement
Children Centre Services are identified as key delivery partners within the Early Help strategy and Families First programme (national Troubled Families Programme) and are critical to the delivery of Early Help to children and families from pre-birth through to 5 years of age.
The core purpose of Children Centre Services is to improve outcomes for young children and their families and reduce inequalities between families in greatest need and their peers (Statutory Guidance and section 2 Childcare Act 2006)
This VEAT notice details the modification of the existing contracts from July 2023 - March 2024
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Targeted Family Support Services within Children and Family’s Centres in the Forest of Dean and Stroud districts
Lot No
3
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
two.2.4) Description of the procurement
Children Centre Services are identified as key delivery partners within the Early Help strategy and Families First programme (national Troubled Families Programme) and are critical to the delivery of Early Help to children and families from pre-birth through to 5 years of age.
The core purpose of Children Centre Services is to improve outcomes for young children and their families and reduce inequalities between families in greatest need and their peers (Statutory Guidance and section 2 Childcare Act 2006)
This VEAT notice details the modification of the existing contracts from July 2023 - March 2024
(previous modification here: 2022/S 000-032874)
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The proposed modification (extension) to the current contracts (and associated cost implications) is necessary as a result of an unexpected delay to the Council's re-procurement of a new contractor for the delivery of Children Centre Services. The Children Centre Services are vital to the community which they serve. It is therefore necessary to procure additional services from the incumbent contractors to ensure that services continue to be available to the community until the re-procurement is concluded.
It is not economically or technically feasible for another contractor to be engaged by the Council to deliver the Children Centre Services due to the short length of the proposed extensions (July 2023 – March 2024). Engaging a replacement contractor would require additional mobilisation time, cost and resource (including the upskilling of the new contractor (and its staff)) which would be disproportionate to the short extension period. Engaging a new contractor would also impact on and unnecessarily disrupt currently supported vulnerable families utilising the Children Centre Services.
Even where those difficulties and impacts could be overcome (which, with a minimum 3 month mobilisation, the Council considers not to be possible), engaging a new contractor for the extension period would inevitably result in significant inconvenience and substantial duplication of costs for the Council. In particular, the:
• costs of running a procurement process for the extension period when a further re-procurement for the Children Centre Services would likely begin shortly thereafter;
• the additional cost of a short-term service provision;
• cost of mobilising and contract managing the change to a new contractor (if the incumbents were not successful) to incur the same costs for a further re-procurement of the services commencing 1 April 2024;
the need to monitor the activity of multiple contractors and the interface between them to meet vulnerable family demands during the extension period
Total contract value before the modifications
Value excluding VAT: £23,291,763
Total contract value after the modifications
Value excluding VAT: £26,100,867
This value includes an inflation uplift for 2023/2024.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2016/S 196-353764
Section five. Award of contract/concession
Contract No
1
Lot No
1
Title
Targeted Family Support Services within Children and Family’s Centres in the Cheltenham and Tewkesbury districts July 23-Mar24
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
9 May 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Aspire Foundation (Gardners Lane and Oakwood Federation)
Gardners Lane Childrens Centre, Gardners Lane
Cheltenham
GL51 9JW
Country
United Kingdom
NUTS code
- UKK13 - Gloucestershire
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,058,529
Section five. Award of contract/concession
Contract No
2
Lot No
2
Title
Targeted Family Support Services within Children and Family’s Centres in the Gloucester City district
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
24 March 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Barnados
Tanners Lane
Ilford
IG6 1QG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £970,976
Section five. Award of contract/concession
Contract No
3
Lot No
3
Title
Targeted Family Support Services within Children and Family’s Centres in the Forest of Dean and Stroud districts
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
24 March 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Barnados
Tanners Lane
Ilford
IG6 1QG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £752,677
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Gloucestershire County Council
Shire Hall
Gloucester
GL1 "TH
commercialservices@gloucestershire.gov.uk
Country
United Kingdom