Section one: Contracting authority
one.1) Name and addresses
Defra Network eTendering Portal
17 Nobel House
London
SW1P 3JR
alex.townsend@environment-agency.gov.uk
Telephone
+44 2072385921
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://defra.bravosolution.co.uk
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Maintenance of Groundcare Equipment, Light Plant and Tools
two.1.2) Main CPV code
- 50800000 - Miscellaneous repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Environment Agency (EA) currently has two frameworks called ‘Provision, Maintenance and Servicing of Ground Care Equipment’ and ‘Light Plant and Tools’. The EA is considering combining these into a single contract for the Supply and Maintenance of Groundcare Equipment, Light Plant and Tools, and would welcome feedback from the market on this approach.
The EA is also considering including a requirement for Hand Arm Vibration (HAV) Monitoring Equipment contract, depending on the information gathered from this market engagement exercise.
Through the issuing of this prior information notice the Environment Agency wishes to notify and engage the market to understand supplier capability and the level of interest in each area for these opportunities. Full details are included below.
The deadline to complete this survey is Friday 2 July 2021
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Lot No
2 or 3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Potentially 3 Lots - depending on the information gathered from this PIN.
FRAMEWORK
Introduction and Background
The Environment Agency (EA) currently has two frameworks called ‘Provision, Maintenance and Servicing of Ground Care Equipment’ and ‘Light Plant and Tools’. The EA is considering combining these into a single contract for the Supply and Maintenance of Groundcare Equipment, Light Plant and Tools, and would welcome feedback from the market on this approach.
The EA is also considering including a requirement for Hand Arm Vibration (HAV) Monitoring Equipment contract, depending on the information gathered from this market engagement exercise.
1) Ground Care Equipment
The current National Framework is for the provision, maintenance and servicing of Ground Care Equipment. Equipment includes a range of petrol and battery powered chainsaws, brush cutters, hedge trimmers, multi head and leaf blowers. Associated equipment such as chains, specialist lubricants is also provided (circa 1000 items).
All of the equipment is maintained and serviced annually. Any required repairs are also undertaken on this framework.
2) Light Plant and Tools
The current National Framework is for the planned servicing and maintenance, plus breakdown support of EA owned items of Light Plant and Tools (LPTs), circa 3,400 items. Equipment includes items such as generators and hand held drills, circular saws, grinders, etc. It is used by EA field teams across the country. Periodic service and maintenance must at a minimum be carried out annually (if heavy usage may be required more frequently).
The Maintenance contractor is also required to maintain and update a database of the assets and their service records to provide details of quantity, age, value and condition of the light plant & tool holding.
3) Hand Arm Vibration Monitoring Equipment
EA Operational field teams use a variety of hand held tools and hand guided powered tools. Users are exposed to hand arm vibration (HAV) on a regular basis for both planned and reactive work activities. Their exposure to these vibrations must be monitored and managed in accordance with Statutory guidance. This contract covers the supply of the equipment which monitors and records a workers exposure to HAV when a hand held tool is in use. It allows EA employees to actively manage their exposure to HAV in real time.
The contractor is required to collect, process, analyse and present the HAV data in a dashboard form back to the EA.
two.2.14) Additional information
The EA invites interested suppliers to register their interest in this framework and take part in a short survey to assist with shaping the future framework. Please see the details of how to take part in the survey below.
Please email alex.townsend@environment-agency.gov.uk to register your interest and request a copy of the survey. Please put the title/subject of your email as 'survey'.
two.3) Estimated date of publication of contract notice
1 August 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes