Scope
Reference
HM1975
Description
Following our Preliminary Market Engagement - Notice Details :-
UK2: Preliminary market engagement notice
FTS submission
Submission date: 03/03/2025
Document number: 2025-000008
Submission ID: 20250303-000001
Submission status: Published
Publication status: Published - 03/03/2025 10:12:17
Publication number: 2025/S 000-007616
Wiltshire Council are undertaking a procurement process, via the Competitive Flexible Procedure - Two Stage Process, to source an approved licensed Asbestos Management Survey, and Asbestos Plan Service to deliver Asbestos Management Surveys, and Asbestos Plans for The Authority's Council's Housing Portfolio, which consist of circa 5,300 tenancies with 80% in the Salisbury area and the remaining across and throughout Wiltshire. The age of our housing portfolio signifies the inclusion of Asbestos Containing Materials (ACM's).
Total value (estimated)
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 28 August 2025 to 28 August 2028
- 3 years, 1 day
Main procurement category
Services
CPV classifications
- 71315100 - Building-fabric consultancy services
- 79311000 - Survey services
Contract locations
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Submission
Submission type
Requests to participate
Deadline for requests to participate
9 May 2025, 12:00pm
Submission address and any special instructions
Wiltshire Council utilise Pro-Contract as our e-tendering platform - please visit the link below for details regarding this tender opportunity
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Cost | Cost | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please note, Wiltshire Council are conducting this procurement via The Competitive Flexible Procedure, Two-Stage as per the following: -
1. Condition of Participation Stage - Stage 1 (this stage)
1.1. Wiltshire Council have Published a Tender Notice and provided tender documents to invite suppliers to participate;
1.2. Tenderers are required to provide Wiltshire Council with the Unique Identifier that has been allocated to them by the CDP, this will enable Wiltshire Council to review you/your organisations responses to the following parts of the Procurement Specific Questionnaire (PSQ), namely
• Part 1 - confirmation that the supplier has registered on, submitted and shared their core supplier information via, the CDP.
• Part 2 - additional exclusions information, including:
• Part 2A - identification of the supplier's associated person(s); and confirmation that each associated person's: basic information, connected person(s), and exclusion grounds information has also been shared (via the CDP)
• Part 2B - confirmation of the supplier's intended sub-contractors
Please note that the unique identifier for any associated persons detailed in Part 2A, must also be provided; in addition and where applicable, either the unique identifier(s) for any intended sub-contractors, must also be provided, if your sub-contractors are not registered on the CDP, some form of organisation identifier or registration number is required for example a Companies House number, charity number, VAT number or equivalent.
1.3. The PSQ, includes a Part 3 - titled questions relating to Conditions of Participation; this document has been uploaded to the Pro-Contract portal, titled 'Annex 1a - Stage 1 Only - HM1972 Conditions of Participation'. Tenderers are required to complete and return this document via the Pro-Contract portal by the submission date of 24/04/2025 @ midday
Please note, the Unique Identifier(s) and the document titled Annex 1a - Stage 1 Only - HM1972 Conditions of Participation. Are the ONLY information and document that requires tenderer submission and completion for Stage 1
Wiltshire Council have an obligation to issue copies of the Invitation to Tender and associated tender documents, known as the tender pack, at this Condition of Participation Stage - Stage 1, to enable prospective tenderers to identify and determine whether the Councils requirements are of interest.
For this reason, the tender pack has been uploaded to the Pro-Contract portal, should any tenderer experience any issues assessing/opening any of these documents, please use the portals messaging function to notify us of which document(s) is not opening etc.,
For Information only, Wiltshire Council have provided below an overview of The Competitive Flexible Procedure - Two Stage - Stage 2.
2. Invitation to Tender Stage - Stage 2
2.1. Shortlisted Tenders are Issued the Invitation to Tender document and associated documents, for example, Service Specification and Statement of Requirements, Financial Workbook, and Terms and Conditions.
2.2. Tenderers complete and prepare their tender response which must be submitted by Xx XX XX @ midday
2.3. Upon receipt of the tenders Wiltshire Council will complete a compliance review and commence the assessment and moderation of the tenders to identify the Most Advantageous Tender (MAT).
2.4. Wiltshire Council will complete our internal Governance/Approvals.
2.5. Assessment Summaries are issued to tenderers.
2.6. Wiltshire Council will publish the Contract Award Notice, which triggers the mandatory 8 working day standstill period.
2.7. Contract signing commences
2.8. Onboarding and Mobilisation undertaken and completed.
2.9. Service commencement/go-live.
Contracting authority
Wiltshire Council
- Public Procurement Organisation Number: PDZR-9968-RYYY
County Hall
Trowbridge
BA14 8JN
United Kingdom
Contact name: Mrs Su Matthews
Telephone: +44 1225713445
Email: su.matthews@wiltshire.gov.uk
Website: http://www.wiltshire.gov.uk
Region: UKK15 - Wiltshire CC
Organisation type: Public authority - sub-central government