Section one: Contracting authority
one.1) Name and addresses
East Renfrewshire Council
Eastwood HQ, Eastwood Park,
Giffnock
G46 6UG
sandra.bisset@eastrenfrewshire.gov.uk
Telephone
+44 1415773669
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.eastrenfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supplementary Repair & Maintenance Services to Vehicles
Reference number
ERC000492
two.1.2) Main CPV code
- 50112110 - Body-repair services for vehicles
two.1.3) Type of contract
Services
two.1.4) Short description
East Renfrewshire Council is currently inviting tenders, from suitably qualified companies for Vehicle Body repairs and also ad-hoc maintenance/repairs and servicing of Council Vehicles.
Initial Contract Period is for 36 months with an option to extend for a further 12 months.
Initial Annual Contract value is 65,000 GBP and total contract value including extension is 260,000 GBP.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
This framework will be split into 3 lots.
Lot 1 - Vehicle Body Repairs under 3.5T
Lot 2 - Vehicle Body Repairs HGV's
Lot 3 - Maintenance & Repairs of Vehicles
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £98,000
two.2) Description
two.2.1) Title
Lot 1 - Vehicle Body Repairs up to 3.5T in gross weight
Lot No
1
two.2.2) Additional CPV code(s)
- 50112110 - Body-repair services for vehicles
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Vehicle Body Repairs up to 3.5T in gross weight.
Initial Contract Period is for 36 months with an option to extend for a further 12 months.
Initial Annual Contract value is 25,000 GBP and total contract value including extension is 100,000 GBP.
two.2.5) Award criteria
Quality criterion - Name: 1.2 Process for Respraying / Weighting: 20
Quality criterion - Name: 1.3 Purchasing Process / Weighting: 16
Quality criterion - Name: 1.4 Warranty Period / Weighting: 12
Quality criterion - Name: 1.5 Availability / Weighting: 8
Quality criterion - Name: 1.6 Estimates / Weighting: 6.5
Quality criterion - Name: 1.7 Electric Vehicles / Weighting: 6.5
Quality criterion - Name: 1.8 Invoicing Procedure / Weighting: 4.5
Quality criterion - Name: 1.9 Idenfiying Additional Faults / Weighting: 6.5
Quality criterion - Name: 1.10 Community Benefits / Weighting: 10
Quality criterion - Name: 1.11 Fair Work Practices / Weighting: 5
Quality criterion - Name: 1.12 Sustainability / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council’s overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
two.2) Description
two.2.1) Title
Lot 2 - Vehicle Body Repairs over 3.5T (HGV)
Lot No
2
two.2.2) Additional CPV code(s)
- 50112110 - Body-repair services for vehicles
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Vehicle Body Repairs over 3.5T (HGV).
Initial Contract Period is for 36 months with an option to extend for a further 12 months.
Initial Annual Contract value is 19,000 GBP and total contract value including extension is 76,000 GBP.
two.2.5) Award criteria
Quality criterion - Name: 1.2 Process for Respraying / Weighting: 20
Quality criterion - Name: 1.3 Purchasing Process / Weighting: 16
Quality criterion - Name: 1.4 Warranty Period / Weighting: 12
Quality criterion - Name: 1.5 Availability / Weighting: 8
Quality criterion - Name: 1.6 Estimates / Weighting: 6.5
Quality criterion - Name: 1.7 Electric Vehicles / Weighting: 6.5
Quality criterion - Name: 1.8 Invoicing Procedure / Weighting: 4.5
Quality criterion - Name: 1.9 Identifying Additional Faults / Weighting: 6.5
Quality criterion - Name: 1.10 Community Benefits / Weighting: 10
Quality criterion - Name: 1.11 Fair Work Practices / Weighting: 5
Quality criterion - Name: 1.12 Sustainability / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council’s overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
two.2) Description
two.2.1) Title
Lot 3 - Maintenance/Repairs of Vehicles
Lot No
3
two.2.2) Additional CPV code(s)
- 50116000 - Maintenance and repair services related to specific parts of vehicles
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Repairs and Maintenance to Vehicles.
Initial Contract Period is for 36 months with an option to extend for a further 12 months.
Initial Annual Contract value is 21,000 GBP and total contract value including extension is 84,000 GBP.
two.2.5) Award criteria
Quality criterion - Name: 1.2 Process for General Vehicle Repairs / Weighting: 20
Quality criterion - Name: 1.3 Purchasing Process / Weighting: 16
Quality criterion - Name: 1.4 Warranty Period / Weighting: 12
Quality criterion - Name: 1.5 Availability / Weighting: 8
Quality criterion - Name: 1.6 Estimates / Weighting: 6.5
Quality criterion - Name: 1.7 Electric Vehicles / Weighting: 6.5
Quality criterion - Name: 1.8 Invoicing Procedure / Weighting: 4.5
Quality criterion - Name: 1.9 Identifying Additional Faults / Weighting: 6.5
Quality criterion - Name: 1.10 Community Benefits / Weighting: 10
Quality criterion - Name: 1.11 Fair Work Practices / Weighting: 5
Quality criterion - Name: 1.12 Sustainability / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council’s overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-037347
Section five. Award of contract
Lot No
1
Title
Lot 1 - Vehicle Body Repairs up to 3.5T in gross weight
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 March 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
BUSTEC SCOTLAND LTD
22 MELFORD ROAD, BELLSHILL
BELLSHILL
ML4 3LR
Telephone
+44 1698746208
Country
United Kingdom
NUTS code
- UKM84 - North Lanarkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Riverside Truck Rental Ltd
Oasis Business Park, Parkside Place
Skelmersdale
WN8 9RD
Telephone
+44 7825181400
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Roadside Vehicle Services
46 Underwood Road, Paisley
Renfrewshire
PA31TL
Telephone
+44 1418421440
Country
United Kingdom
NUTS code
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £75,000
Section five. Award of contract
Lot No
2
Title
Lot 2 - Vehicle Body Repairs over 3.5T (HGV)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 March 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
BUSTEC SCOTLAND LTD
22 MELFORD ROAD, BELLSHILL
BELLSHILL
ML4 3LR
Telephone
+44 1698746208
Country
United Kingdom
NUTS code
- UKM84 - North Lanarkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Riverside Truck Rental Ltd
Oasis Business Park, Parkside Place
Skelmersdale
WN8 9RD
Telephone
+44 7825181400
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Roadside Vehicle Services
46 Underwood Road, Paisley
Renfrewshire
PA31TL
Telephone
+44 1418421440
Country
United Kingdom
NUTS code
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £57,000
Section five. Award of contract
Lot No
3
Title
Lot 3 - Maintenance/Repairs of Vehicles
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 March 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Roadside Vehicle Services
46 Underwood Road, Paisley
Renfrewshire
PA31TL
Telephone
+44 1418421440
Country
United Kingdom
NUTS code
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Riverside Truck Rental Ltd
Oasis Business Park, Parkside Place
Skelmersdale
WN8 9RD
Telephone
+44 7825181400
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £63,000
Section six. Complementary information
six.3) Additional information
Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days
of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any.
The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice
(SC Ref:793874)
six.4) Procedures for review
six.4.1) Review body
Paisley Sheriff Court and Justice of the Peace Court
St. James Street
Paisley
PA3 2HW
Telephone
+44 1418875291
Country
United Kingdom