Scope
Reference
WAR - 0020
Description
Warwickshire County Council (WCC) Workforce Health and Safety Service and Warwickshire Fire and Rescue Service tendered for a health and safety incident management & auditing management cloud-based software solution. The solution will serve two parallel systems for: Warwickshire County Council (WCC) & Warwickshire Fire & Rescue Service (WFRS). Delivered as a service (SaaS).
Contract 1. WAR - Health and Safety Accident Software.
Supplier
Contract value
- £213,500 excluding VAT
- £256,200 including VAT
Above the relevant threshold
Award decision date
9 February 2026
Date assessment summaries were sent to tenderers
12 February 2026
Standstill period
- End: 23 February 2026
- 8 working days
Earliest date the contract will be signed
25 February 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2028
- Possible extension to 28 February 2032
- 5 years, 11 months, 28 days
Description of possible extension:
The service can be extended at the Council's discretion from the 01/03/28 - 28/02/2032, as required.
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 72222300 - Information technology services
- 72260000 - Software-related services
Contract locations
- UKG13 - Warwickshire
Information about tenders
- 8 tenders received
- 5 tenders assessed in the final stage:
- 5 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
EVOTIX LIMITED
- Companies House: SC164270
- Public Procurement Organisation Number: PYCY-9347-WBNL
Prism House 2 Rankine Avenue
Glasgow
G75 0QF
United Kingdom
Email: gcloud@evotix.com
Website: https://www.evotix.com/
Region: UKM95 - South Lanarkshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. WAR - Health and Safety Accident Software.
Contracting authority
Warwickshire County Council
- Public Procurement Organisation Number: PDTN-5446-NMXW
Shire Hall
Warwick
CV34 4SA
United Kingdom
Email: procurement@warwickshire.gov.uk
Website: http://www.warwickshire.gov.uk
Region: UKG13 - Warwickshire
Organisation type: Public authority - sub-central government