Section one: Contracting authority
one.1) Name and addresses
Queen's University Belfast
Purchasing Office, University Road
Belfast
BT7 1NN
Telephone
+44 2890973026
Fax
+44 2890971390
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.com/queensuniversitybelfast/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.in-tendhost.com/queensuniversitybelfast/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.in-tendhost.com/queensuniversitybelfast/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
QUB/2547/24 Employee Management Services - China
Reference number
QUB/2547/24
two.1.2) Main CPV code
- 79631000 - Personnel and payroll services
two.1.3) Type of contract
Services
two.1.4) Short description
Queen’s profile in China continues to grow and the University has developed meaningful engagement with a number of key institutional partners, both at a research and an academic level. The China student population at Queen’s has also experienced significant growth over the past years, with the University first investing in a local presence around 8 years ago to engage with educational agents, high schools and our INTO Joint Venture partner locally and, critically, to support prospective students in their application journey. Queen’s is seeking to appoint an appropriate resourcing solution to maintain current operations in China commencing 1 August 2024 for a period of two years initially.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
- 79630000 - Personnel services except placement and supply services
two.2.3) Place of performance
NUTS codes
- CN - China
two.2.4) Description of the procurement
Queen’s profile in China continues to grow and the University has developed meaningful engagement with a number of key institutional partners, both at a research and an academic level. The China student population at Queen’s has also experienced significant growth over the past years, with the University first investing in a local presence around 8 years ago to engage with educational agents, high schools and our INTO Joint Venture partner locally and, critically, to support prospective students in their application journey. Queen’s is seeking to appoint an appropriate resourcing solution to maintain current operations in China commencing 1 August 2024 for a period of two years initially with options to extend by up to a futher 48 months.The University is currently tendering for an Economic Operator who will provide a recruitment platform to transfer and employ current in-market representatives and ensure full compliance with local employment legislation. The successful Economic Operator must:• Provide a recruitment platform to transfer and employ existing in-market representatives, offering similar terms and conditions, and manage payroll;• Ensure that in-market representative contracts with the successful supplier are co-terminus and align with this contract’s duration and any subsequent extensions to the contract. • To facilitate the recruitment process (excluding appointment) and onboard any future new in-market representatives, as required. • Ensure full compliance with local employment legislation and adherence to all appropriate governance arrangements required in China;• Provide guidance to the University regarding any regulatory changes which may impact in-market provision;• Provide any required business support including quarterly reconciliation of staff expenses (including travel booking provision); • If requested, facilitate the provision of office space.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract may be subject to renewal in 54 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 2 years with options to extend by up to a further 48 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 May 2024
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
24 May 2024
Local time
4:15pm
Place
Belfast
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 54 months
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Queen's University Belfast
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.The Public Contract Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).