Scope
Reference
JM/LRL/25/011
Description
Lancashire Renewables Limited (LRL) was established for the
operation and management of two central waste treatment facilities based at Farington (PR26 6TB) and Thornton (FY7 8RY). LRL's key objectives are to receive, treat and transport contract waste in accordance with the targets and service requirements set out in the Service Level Agreement between the company and its majority shareholder, Lancashire County Council.
As an integral part of LRL's operational activities, a fleet of plant equipment is used to move waste around the sites, load into HGV trailers, feed into hoppers, trommels, shredders, move skips and bales, etc. The plant equipment is operated by LRL's in-house team of operators. The current fleet of plant equipment in scope is a mixture of:
• JCB 437 HT HL Wastemaster (wheeled front end loader)
• JCB 457 HT HL Wastemaster (wheeled front end loader)
• JCB TLT 35D 4x4 Wastemaster (teletruk)
• JCB 540-170 / JCB-540-180 Hi Viz (telehandler)
• Hyster H 3.5FT COOL PACK (triple mast forklift truck)
• Fuchs MHL 850 (c. 16m reach electric material handler)
• Atlas 350 MH (c. 16m reach diesel material handler)
Reactive and planned maintenance of the fleet is crucial because uptime is critical to LRL. The fleet works hard in a challenging environment due to the constant inflow of waste materials that need to be moved and the space limitations in parts of the sites. As well as providing the lease, the contracted supplier must be able to service and maintain the equipment for routine and reactive maintenance using in-house resources and / or robust supply chain arrangements.
The current fleet is on long-term lease and maintenance agreements until Summer 2026. LRL intends to advertise a tender opportunity for a new framework agreement circa Summer 2025. The new framework will be used to source replacement fleet, with long-term lease and maintenance agreements commencing immediately after the current fleet's agreements expire in summer 2026. The anticipated framework award is Autumn 2025. LRL hope to allow 6-10 months between placing orders and the new mobile plant arriving on site, subject to the procurement timetable and feedback obtained during preliminary market engagement concerning current plant machinery lead times.
The new framework will likely be 48 months in duration. It is anticipated to be split into two Lots:
• Lot 1 - Mobile plant (Wheeled front end loaders, telehandlers, teletruks, forklift trucks)
• Lot 2 - Material handlers (electric and diesel machines)
Individual lease and maintenance agreements for new plant machinery awarded under the framework are likely to be 48-month initial lease periods, with further extensions up to 24 months possible under a clear review clause.
Shorter-term lease and maintenance agreements may be included within the scope of the framework (e.g. for unforeseen requirements or project work). Other plant equipment, such as shredders and trommels, may be sourced through further competition between the contracted framework suppliers, however, these requirements are expected to be infrequent.
The estimated value range for the framework is £10,000,000 - £15,000,000 (inclusive of VAT).
Commercial tool
Establishes a framework
Total value (estimated)
- £12,000,000 excluding VAT
- £15,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2029
- 4 years
Main procurement category
Services
CPV classifications
- 43000000 - Machinery for mining, quarrying, construction equipment
- 66114000 - Financial leasing services
Contract locations
- UKD4 - Lancashire
Engagement
Engagement deadline
9 May 2025
Engagement process description
Note - responses to the engagement (questionnaire) will close on 09/05/2025. Engagement with parties may continue beyond that.
The purpose of the market engagement is to notify the market of the upcoming tender opportunity and obtain some feedback from those who express interest.
Interested organisations are invited to:
- Register on LRL's e-tender portal (https://www.the-chest.org.uk/)
- Navigate to the market engagement project (under current opportunities - choose organisation 'Lancashire Renewables Limited' in the "narrow your results" filter box to bring up the project).
- Express interest in the opportunity, following which you will receive an automated email with a link to the market engagement documents.
- Download and review the background & questionnaire document, returning your completed questionnaire on the portal or via email by the closing date.
As well as holding market engagement discussions with LRL's two contracted incumbent suppliers, LRL may follow up with a nominal number of organisations who submit a response to the market engagement questionnaire. This would be to discuss the responses and project scope in more detail. Meetings may be held on Microsoft Teams or on site (PR26 6TB), and the meetings may be either dedicated or group sessions.
A summary pack of preliminary market engagement material will be issued in the future tender opportunity for information.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
21 July 2025
Contracting authority
LANCASHIRE RENEWABLES LIMITED
- Companies House: 05881147
- Public Procurement Organisation Number: PYPB-7495-RHWR
Environmental Education Centre, Farington Waste Recovery Park, Sustainability Way
Leyland
PR26 6TB
United Kingdom
Region: UKD45 - Mid Lancashire
Organisation type: Public authority - sub-central government