Section one: Contracting authority
one.1) Name and addresses
DELTA ACADEMIES TRUST
Delta Academies Trust,Education House, Spawd Bone Lane
KNOTTINGLEY
WF110EP
Contact
Phil Thacker
phil.thacker@deltatrust.org.uk
Telephone
+44 3451960093
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Companies House
07386086
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Other type
Multi Academy Trust
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Reprographic Supply and Service Partner
Reference number
DELTA_REPRO_0424
two.1.2) Main CPV code
- 30121300 - Reproduction equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The appointment of a reprographic supply and service partner.
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
The core requirements of the tender shall include but shall not be limited to:
•
Service all current and new Trust purchased devices detailed above while within the manufacturers published lifecyles.
•
Provide New (not refurbished or reconditioned) Mono, colour and colour capable MFDs, digital copiers, mono and colour network printers and reprographic room devices (including various print finishing accessories), all with standard network interfaces.
•
Software to enable process improvements and print management e.g. papercut
•
You must provide the facility to scan to email
•
You must integrate with the trust print management software of choice, this may include a document management solution, Current solution is Papercut
•
Site surveys of new academies joining the trust and recommendations of SSD
•
Secure printing options and accessories i.e.ID Badge Scanner.
•
Duplex printing and/or copying shall be provided as standard for all devices where applicable.
•
Consumables including toner, staples, and other Customer Replaceable Units (CRU).
•
Auditing Software/reporting tool for account management purposes.
•
Maintenance and support services, including help desk and the provision of training.
•
Print Audits/Surveys - Ideally providing efficiency recommendations / proposals to the Individual Schools to support with the reduction of costs and the Trusts sustainability strategy (to be carried out following award of the Contract).
•
Management information repots to facilitate active fleet management
•
All Equipment, Software and services shall comply with relevant legislative requirements.
The core requirements shall not include the provision of paper
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 May 2024
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
20 May 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Director of Facilities, Delta Academies Trust
KNOTTINGLEY
Country
United Kingdom