Scope
Reference
RTC parc clwyd 2026
Description
Ruthin Town Council, through the Parc Clwyd Rhuthun project, is seeking quotations for the provision, installation, and maintenance of cycle equipment, gym equipment, and canopy shelters as part of the redevelopment of Cae Ddol Park, Ruthin, and additional locations across the town.
This RFQ invites contractors to submit bids for:
● Lot 1 – Supply of the equipment.
● Lot 2 – Installation of the equipment (including concrete bases, surfacing, and site preparation).
Bidders may submit for one or both lots.
The Parc Clwyd Rhuthun project is a significant community initiative aimed at enhancing public access to outdoor recreational spaces. The scope includes:
● Cycle Equipment: Bike racks, bike shelters, bike pumps, and repair stands.
● Gym Equipment: Multi-unit outdoor gym equipment.
● Canopy Shelters: Providing protection and cover for cyclists, park users, and gym users.
Scope of Work
Lot 1 – Supply of Equipment
The successful contractor will be required to supply:
● Cycle racks, cycle shelters, bike pumps, and repair stands.
● Outdoor gym equipment, including multi-unit setups.
● Canopy shelters for outdoor activity spaces.
All equipment should comply with UK safety regulations, be durable, and designed for outdoor use. Bidders should provide manufacturer details, specifications, and warranty information.
Lot 2 – Installation of Equipment
The successful contractor will be required to:
● Install all items supplied under Lot 1.
● Prepare the site, including concrete foundations, bases, and surfacing as required.
● Ensure equipment is securely fixed and safe for public use.
Total value (estimated)
- £320,000 excluding VAT
- £384,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 31 October 2026
- 6 months
Main procurement category
Goods
CPV classifications
- 37410000 - Outdoor sports equipment
Contract locations
- UKL - Wales
Lot constraints
Description of how multiple lots may be awarded:
The project has been split to allow for bidders to quote for supply only, supply install, and install only
Lot 1. Supply of Equipment
Description
The successful contractor will be required to supply:
Cycle racks, cycle shelters, bike pumps, and repair stands.
Outdoor gym equipment, including multi-unit setups.
Canopy shelters for outdoor activity spaces.
All equipment should comply with UK safety regulations, be durable, and designed for outdoor use. Bidders should provide manufacturer details, specifications, and warranty information.
Lot value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Installation
Description
The successful contractor will be required to:
Install all items supplied under Lot 1.
Prepare the site, including concrete foundations, bases, and surfacing as required.
Ensure equipment is securely fixed and safe for public use.
Installation Pricing Guidance:
Bidders for Lot 2 are asked to provide a price based on the indicative quantities, dimensions, and specifications in Appendix 1. Prices should include all site preparation, concrete foundations, surfacing, and installation work.
● Submit unit rates per item (e.g., per multi-gym unit, per bike shelter, per canopy) to allow flexibility once Lot 1 supply is confirmed.
● Any significant changes to equipment type, size, or quantity arising from Lot 1 will be negotiated with the successful Lot 2 contractor.
Porous Soft Pour Finish: Areas surrounding gym equipment should be finished with a porous soft pour surface to define the space and aid grass maintenance.
Lot value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 2. Installation
Please see RFQ document
Technical ability conditions of participation
Lot 2. Installation
Please see RFQ document
Particular suitability
Lot 1. Supply of Equipment
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Lot 2. Installation
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 February 2026, 3:00pm
Tender submission deadline
2 March 2026, 12:00pm
Submission address and any special instructions
https://www.sell2wales.gov.wales/
Submissions accepted via Sell 2 Wales portal
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
7 April 2026
Award criteria
Lot 1. Supply of Equipment
| Name | Description | Type | Weighting |
|---|---|---|---|
| Suitability experience case studies compliance | Provide information on specifications, quality, and compliance, including: ● Manufacturer details ● Durability, material quality, warranty ● Compliance with safety and environmental standards... |
Quality | 50.00% |
| Competitiveness and transparency | Provide a detailed breakdown including: ● Unit price for each item (Lot 1: Supply; Lot 2: Installation). ● Costs for installation, including concrete bases or site preparation. ● Additional costs... |
Cost | 40.00% |
| Sustainability local sourcing engagement | Outline contribution to social value, including: ● Local economic impact ● Sustainability initiatives ● Community engagement strategies |
Quality | 10.00% |
Lot 2. Installation
| Name | Description | Type | Weighting |
|---|---|---|---|
| Suitability experience case studies compliance | Provide information on specifications, quality, and compliance, including: Manufacturer details Durability, material quality, warranty Compliance with safety and environmental standards Relevant case... |
Quality | 50.00% |
| Competitiveness and transparency | Provide a detailed breakdown including: Unit price for each item (Lot 1: Supply; Lot 2: Installation). Costs for installation, including concrete bases or site preparation. Additional costs (delivery,... |
Price | 40.00% |
| Sustainability local sourcing engagement | Outline contribution to social value, including: Local economic impact Sustainability initiatives Community engagement strategies |
Quality | 10.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361087
request for quotation document
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361088
Specifications
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361089
Pricing schedule
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361090
Quality and Social Value questions
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361091
Evaluation scoring matrix
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361092
Anti Colusion Certificate
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361093
Form of Tender
Contracting authority
Ruthin Town Council
- Public Procurement Organisation Number: PZMC-6131-GMVZ
The Old Courthouse
Ruthin
LL15 1AA
United Kingdom
Contact name: Iolo Williams
Telephone: +441824703797
Email: clerk@ruthintowncouncil.gov.uk
Website: http://www.ruthintowncouncil.gov.uk
Region: UKL13 - Conwy and Denbighshire
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales