Section one: Contracting authority/entity
one.1) Name and addresses
Southampton City Council
Civic Centre, Civic Centre Road
Southampton
SO147LY
Contact
Jack Martin
jack.martin@southampton.gov.uk
Telephone
+44 2380833000
Country
United Kingdom
Region code
UKJ32 - Southampton
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.southampton.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Sprinkler Servicing & Maintenance & Periodic Testing
two.1.2) Main CPV code
- 50413200 - Repair and maintenance services of firefighting equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Southampton City Council (the Authority) intends to award a contract to Harmony Fire Limited via direct award through the CHIC Fire and Building Safety Framework - Lot 2 Workstream 2 - Servicing and Maintenance.
The framework enables the Authority to engage Harmony Fire Limited directly, as they are an approved and pre-qualified supplier with national coverage. A direct award is justified due to service continuity and efficient mobilisation, given their role as the incumbent supplier for our fire sprinkler system installations. This also reflects their top overall scoring position within the framework lot/workstream.
This route to market has been reviewed and approved by the framework owner. This supplier already has a detailed knowledge of our property portfolio, including the systems and processes in place to facilitate a smooth transition of services to this new direct award call-off contract as a result of being our incumbent supplier for the installation of fire sprinkler systems. A contract that has been compliantly awarded gives us significant added value through agreed contractual terms and benefits from the economies of scale offered via the framework, along with reassurance that the awarded framework has tested the market and this supplier continues to be competitive as the top scoring supplier on the framework lot/workstream.
The proposed duration of this call of contract is 2 years +1+1 at the sole discretion of the Authority and has a proposed value across the entire potential length of the contract of approximately £1,300,000.
Accordingly, the Authority considers that public procurement law permits the award of a contract without prior publication of a contract notice to be permissible on the grounds of regulation 99(3) of the public contracts regulations 2015.
By issuing this VEAT notice the Authority intends to commence the standstill period which will expire at midnight on 14th April 2025.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,300,000
two.2) Description
two.2.2) Additional CPV code(s)
- 44480000 - Miscellaneous fire-protection equipment
- 75251110 - Fire-prevention services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
two.2.4) Description of the procurement
Southampton City Council (the Authority) intends to award a contract to Harmony Fire Limited via direct award through the CHIC Fire and Building Safety Framework - Lot 2 Workstream 2 - Servicing and Maintenance.
The framework enables the Authority to engage Harmony Fire Limited directly, as they are an approved and pre-qualified supplier with national coverage. A direct award is justified due to service continuity and efficient mobilisation, given their role as the incumbent supplier for our fire sprinkler system installations. This also reflects their top overall scoring position within the framework lot/workstream.
This route to market has been reviewed and approved by the framework owner. This supplier already has a detailed knowledge of our property portfolio, including the systems and processes in place to facilitate a smooth transition of services to this new direct award call-off contract as a result of being our incumbent supplier for the installation of fire sprinkler systems. A contract that has been compliantly awarded gives us significant added value through agreed contractual terms and benefits from the economies of scale offered via the framework, along with reassurance that the awarded framework has tested the market and this supplier continues to be competitive as the top scoring supplier on the framework lot/workstream.
The proposed duration of this call of contract is 2 years +1+1 at the sole discretion of the Authority and has a proposed value across the entire potential length of the contract of approximately £1,300,000.
Accordingly, the Authority considers that public procurement law permits the award of a contract without prior publication of a contract notice to be permissible on the grounds of regulation 99(3) of the public contracts regulations 2015.
By issuing this VEAT notice the Authority intends to commence the standstill period which will expire at midnight on 14th April 2025.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Southampton City Council (the Authority) intends to award a contract to Harmony Fire Limited via direct award through the CHIC Fire and Building Safety Framework - Lot 2 Workstream 2 - Servicing and Maintenance.
The framework enables the Authority to engage Harmony Fire Limited directly, as they are an approved and pre-qualified supplier with national coverage. A direct award is justified due to service continuity and efficient mobilisation, given their role as the incumbent supplier for our fire sprinkler system installations. This also reflects their top overall scoring position within the framework lot/workstream.
This route to market has been reviewed and approved by the framework owner. This supplier already has a detailed knowledge of our property portfolio, including the systems and processes in place to facilitate a smooth transition of services to this new direct award call-off contract as a result of being our incumbent supplier for the installation of fire sprinkler systems. A contract that has been compliantly awarded gives us significant added value through agreed contractual terms and benefits from the economies of scale offered via the framework, along with reassurance that the awarded framework has tested the market and this supplier continues to be competitive as the top scoring supplier on the framework lot/workstream.
The proposed duration of this call of contract is 2 years +1+1 at the sole discretion of the Authority and has a proposed value across the entire potential length of the contract of approximately £1,300,000.
Accordingly, the Authority considers that public procurement law permits the award of a contract without prior publication of a contract notice to be permissible on the grounds of regulation 99(3) of the public contracts regulations 2015.
By issuing this VEAT notice the Authority intends to commence the standstill period which will expire at midnight on 14th April 2025.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 April 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
HARMONY FIRE LIMITED
Yeovil
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
10427303
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £1,300,000
Total value of the contract/lot/concession: £1,300,000
Section six. Complementary information
six.3) Additional information
Southampton City Council (the Authority) intends to award a contract to Harmony Fire Limited via direct award through the CHIC Fire and Building Safety Framework - Lot 2 Workstream 2 - Servicing and Maintenance.
The framework enables the Authority to engage Harmony Fire Limited directly, as they are an approved and pre-qualified supplier with national coverage. A direct award is justified due to service continuity and efficient mobilisation, given their role as the incumbent supplier for our fire sprinkler system installations. This also reflects their top overall scoring position within the framework lot/workstream.
This route to market has been reviewed and approved by the framework owner. This supplier already has a detailed knowledge of our property portfolio, including the systems and processes in place to facilitate a smooth transition of services to this new direct award call-off contract as a result of being our incumbent supplier for the installation of fire sprinkler systems. A contract that has been compliantly awarded gives us significant added value through agreed contractual terms and benefits from the economies of scale offered via the framework, along with reassurance that the awarded framework has tested the market and this supplier continues to be competitive as the top scoring supplier on the framework lot/workstream.
The proposed duration of this call of contract is 2 years +1+1 at the sole discretion of the Authority and has a proposed value across the entire potential length of the contract of approximately £1,300,000.
Accordingly, the Authority considers that public procurement law permits the award of a contract without prior publication of a contract notice to be permissible on the grounds of regulation 99(3) of the public contracts regulations 2015.
By issuing this VEAT notice the Authority intends to commence the standstill period which will expire at midnight on 14th April 2025.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom