Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
Contact
Lesley McLean
procurement@east-ayrshire.gov.uk
Telephone
+44 1563576000
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.1) Name and addresses
Inverclyde Council
Procurement, Municipal Buildings, Clyde Square
Greenock
PA15 1LX
corporate.procurement@inverclyde.gov.uk
Telephone
+44 1475712634
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00168
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Services to Support Educational Attainment
Reference number
PS/24/28
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
East Ayrshire Council acting as lead authority for this collaborative open framework in partnership with Inverclyde Council are seeking to award a multi-lot, multi-service provider framework to assist and support Education colleagues to comply with the over-arching statutory and legislative governance arrangements of the Council in relation to Standing Orders relating to Contracts and Financial Regulations as well as complying with the guidance as issued by the Scottish Government.
We are looking to develop opportunities which encourage and enhance current thinking around aspects of pedagogy or the development of various services and activities to enhance learning, development and wellbeing. Services and activities on the framework will bring together a range of professionals and partners to work directly with staff, pupils and their families, to reduce exclusion, improve relationships, increase attendance, promote wellbeing and mental health and raise attainment within Literacy and Numeracy for our children and young people.
It is crucial that the services being delivered via the framework promote excellence through raising achievement and improving outcomes: ensuring that every child and young person achieves the highest standards in literacy and numeracy, as well as the values, attitudes, knowledge and skills necessary to shape a sustainable future as successful learners, confident individuals, responsible citizens and effective contributors.
two.1.5) Estimated total value
Value excluding VAT: £12,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
17
two.2) Description
two.2.1) Title
Activity Based Learning
Lot No
1
two.2.2) Additional CPV code(s)
- 80100000 - Primary education services
- 80200000 - Secondary education services
- 80310000 - Youth education services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing services that engages and encourages pupils to learn and develop through the participation in a range of learning activities and experiences. Services may include but are not limited to outdoor learning and sport and social activities.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mental Health, Mediation, Counselling, Support & Advice Services
Lot No
2
two.2.2) Additional CPV code(s)
- 85312300 - Guidance and counselling services
- 85312320 - Counselling services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing services that provide professional assistance, guidance and support in resolving personal or psychological problems. Services may include but are not limited to group and/or one to one work with pupils or families, mental health counselling, befriending, mediation and services to promote positive mental wellbeing.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Creative Engagement
Lot No
3
two.2.2) Additional CPV code(s)
- 80100000 - Primary education services
- 80200000 - Secondary education services
- 92340000 - Dance and performance entertainment services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing services that focuses on engaging pupils and learning through creative activities. Services may include but are not limited to, music, art, drama and dance.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
External Tutors / Additional Support
Lot No
4
two.2.2) Additional CPV code(s)
- 80100000 - Primary education services
- 80200000 - Secondary education services
- 80310000 - Youth education services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing services where external personnel offer additional support to pupils on a group or one to one basis. Services may include but are not limited to; resilience coaching, speech and language therapy, literacy and numeracy champions and Nurture support.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pupil Workshops
Lot No
5
two.2.2) Additional CPV code(s)
- 80100000 - Primary education services
- 80200000 - Secondary education services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing services that engages pupils on a particular subject, activity or project through discussion, performance or participation in class(s) dedicated to the project or activity. Services may include but are not limited to mindfulness, yoga, confidence building, nutrition, diversity, health and wellbeing (physical and mental).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pupil Workshops
Lot No
6
two.2.2) Additional CPV code(s)
- 80100000 - Primary education services
- 80200000 - Secondary education services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing services that engage with parents and families to provide support to increase involvement in the pupil’s learning. Services may include, but are not limited to, parental engagement workshops, leadership training, one to one sessions
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Community Engagement
Lot No
7
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
- 80400000 - Adult and other education services
- 80340000 - Special education services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing services that focuses on engaging pupils, parents/carers and the wider community in learning and will build and develop local capacity. Services provided should draw on existing interventions and community programmes to build a stronger local community based on local needs and aspirations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mentoring
Lot No
8
two.2.2) Additional CPV code(s)
- 80100000 - Primary education services
- 80200000 - Secondary education services
- 80340000 - Special education services
- 80400000 - Adult and other education services
- 80210000 - Technical and vocational secondary education services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing a service that focuses on the support and encouragement of pupils to manage their own learning in order that they may develop their learning skills, improve their academic performance and maximise their potential. Services may include, but are not limited to, additional support with academic studies, coaching, youth work and support and mentoring programs.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Leadership for Pupils
Lot No
9
two.2.2) Additional CPV code(s)
- 80100000 - Primary education services
- 80200000 - Secondary education services
- 80310000 - Youth education services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Provide services that will develop leadership and team working skills in pupils of all ages and abilities across the local authority
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Educational Leadership
Lot No
10
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Provide services that will develop leadership skills in teachers and support staff as part of the local authority’s commitment to career long professional learning.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Educational Assessments
Lot No
11
two.2.2) Additional CPV code(s)
- 80340000 - Special education services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing support and assessment materials primarily in the areas of Literacy, Numeracy and Health and Wellbeing. Services may include, but are not limited to, standardised and diagnostic assessment and screening tools.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Research & Improvement Consultancy
Lot No
12
two.2.2) Additional CPV code(s)
- 75121000 - Administrative educational services
- 73110000 - Research services
- 73000000 - Research and development services and related consultancy services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing services that will support the local authority in seeking to close the poverty related attainment gap. Services may include, but are not limited to, data analysis and research based activities focused on data acquisition in relation to closing the poverty related attainment gap.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Developing the Young Workforce
Lot No
13
two.2.2) Additional CPV code(s)
- 80200000 - Secondary education services
- 80210000 - Technical and vocational secondary education services
- 80310000 - Youth education services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing services that will assist schools in developing skills for learning, life and work in children and young people in the broad general education, particularly for those young people with barriers to learning and at risk of disengaging from education early. Services may include but are not limited to work-related learning experiences and involvement with families or employers
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Out of School Clubs
Lot No
14
two.2.2) Additional CPV code(s)
- 80100000 - Primary education services
- 80200000 - Secondary education services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing services that provides a regulated club that offers a safe environment for children outside of school hours. Clubs often include the provision of food and some activities or social element. These may include but are not limited to breakfast, after school and holiday clubs
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Residential
Lot No
15
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Providing services that provides a learning and development experience for pupils and/or families away from the school/home environment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Digital Skills Workshops
Lot No
16
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
- 80100000 - Primary education services
- 80200000 - Secondary education services
- 72222300 - Information technology services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
To support children and young people to develop digital skills. Services may include but are not limited to coding workshops, programming skills, digital literacy, security, social media awareness.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Miscellaneous Services
Lot No
17
two.2.2) Additional CPV code(s)
- 80100000 - Primary education services
- 80110000 - Pre-school education services
- 80200000 - Secondary education services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
This lot will provide for any service that doesn’t easily fall into any of the categories above e.g. Pet Therapy, Bee Keeping, Massage-in-Schools, Barista training, cycle repairs and maintenance skills workshops. drug and alcohol awareness sessions, sexual health awareness, developing social skills/social networking, loneliness and social exclusion workshops, budgeting skills.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The Provider(s) must have the appropriate qualifications, accreditations or certification where there is a regulatory body for the profession e.g. British Association for Counselling and Psychotherapy (BACP).
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Service Provider (s) should ensure that their services are underpinned by Getting it Right for Every Child (GIRFEC) to support the overall outcomes for children.
In meeting these outcomes, the Provider shall deliver the Curriculum for Excellence published by the Scottish Government in 2009 and any document replacing or updating the same.
The Educational (Additional Support for Learning) Act 2004 as amended should be adhered to and the relevant policy and procedures of East Ayrshire Council adopted.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 150
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 May 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Buyer is using the Public Contracts Scotland portal to administer this tender process.
The nature of this contract means there will be no sub-contracting of services to other parties.
Community Benefits have been included within the contract. Community Benefits offered may include a range of opportunities for the wider community including learning and knowledge exchange in a variety of different formats including (but not limited to):
Work experience placements
Employment opportunities
Opportunities for sponsorship
Opportunities for community projects
Consultation and engagement with local communities
Promoting supply chain opportunities for Small of Medium-Sized
Enterprises (SME’s), Supported Businesses and Social
Enterprises
Community Benefits delivered will be proportionate to the level of spend received through this contract.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=764074.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Nature of services to be delivered is not suitable for sub-contracting to any third party provider
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits offered may include a range of opportunities for the wider community including learning and knowledge exchange in a variety of different formats including (but not limited to):
Work experience placements
Employment opportunities
Opportunities for sponsorship
Opportunities for community projects
Consultation and engagement with local communities
Promoting supply chain opportunities for Small of Medium-Sized
Enterprises (SME’s), Supported Businesses and Social
Enterprises
Community Benefits delivered will be proportionate to the level of spend received through this contract.
(SC Ref:764074)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
St Marnock Street
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom