Scope
Description
Ubico Ltd is a local authority–owned environmental services company operating across Gloucestershire and West Oxfordshire, delivering a wide range of services including waste and recycling collections, street cleansing, grounds and garden maintenance, building and facilities support, fleet services, and other operational activities. To maintain a diverse fleet of vehicles and plant machinery, ranging from refuse collection vehicles and sweepers to light commercial vans, agricultural equipment, and specialist plant. Ubico requires a reliable and cost‑effective supply of high‑quality parts and lubricants. Ensuring consistent availability of these items is essential to maintaining fleet performance, supporting operational efficiency, minimising downtime, and meeting statutory compliance and safety standards. This tender seeks to appoint suppliers capable of providing robust, responsive, and value‑driven solutions that align with Ubico’s service demands and commitment to operational excellence.
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Total value (estimated)
- £4,500,000 excluding VAT
- £5,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2031
- 5 years
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 34224000 - Parts of trailers, semi-trailers and other vehicles
- 34224200 - Parts of other vehicles
- 34300000 - Parts and accessories for vehicles and their engines
- 34311100 - Internal-combustion engines for motor vehicles and motorcycles
Contract locations
- UKK13 - Gloucestershire
Engagement
Engagement deadline
31 March 2026
Engagement process description
We are conducting a Preliminary Market Engagement (PME) exercise in line with the Procurement Act 2023 to help shape our upcoming tender for the supply of parts and lubricants for vehicles and plant machinery. This engagement allows us to understand market capabilities, gather feedback on our requirements, and explore opportunities for innovation and social value.
Your responses will inform the final specification and commercial approach, ensuring the procurement is fair, competitive, and delivers best value.
Participation in this exercise does not form part of any evaluation and will not give any supplier an unfair advantage in the future tender.
To take part in this PME, please complete the Microsoft Forms questionnaire provided below. The form is straightforward to use, simply follow the on‑screen prompts and answer each section as fully as possible so we can capture meaningful and comparable feedback.
Contracting authority
Ubico Ltd
- Public Procurement Organisation Number: PPZT-4245-XXTP
Central Depot, Swindon Road, Gloucestershire
Cheltenham
GL51 9JZ
United Kingdom
Contact name: Marius Pruteanu
Email: marius.pruteanu@ubico.co.uk
Region: UKK13 - Gloucestershire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)