Section one: Contracting authority
one.1) Name and addresses
North Western Universities Purchasing Consortium
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
Contact
Dave Yates
Telephone
+44 1612348002
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
04045190
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/91080
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80007&B=NWUPC
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80007&B=NWUPC
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Sub-central contracting authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for Office, Paper, EOS & Library Supplies (OPELS)
Reference number
OFF3166 NW
two.1.2) Main CPV code
- 30192000 - Office supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
NWUPC is establishing a multi-provider Framework Agreement for Office, Paper, EOS & Library Supplies (OPELS) OFF3166 NW which will amalgamate two existing agreements:
• Office Computer & Library
• Paper Print & Specialist
This framework will be accessible to members of the following organisations:
Advance Procurement for Universities and Colleges
Higher Education Purchasing Consortium Wales
London Universities Purchasing Consortium
North Western Universities Purchasing Consortium
North Eastern Universities Purchasing Consortium
Southern Universities Purchasing Consortium
This Framework Agreement will commence on 1st August 2024 for an initial period of twenty-four (24) months until 31st July 2026 with the option to extend the Agreement for two periods of twelve (12) months until 31st July 2028 subject to satisfactory Economic Operator performance.
The lotting structure will be:
Lot 1 Office Supplies
Lot 2 Bulk Paper
Lot 3 Computer Supplies
Lot 4 Library Supplies
two.1.5) Estimated total value
Value excluding VAT: £82,682,690
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 – Office Supplies
Lot No
1
two.2.2) Additional CPV code(s)
- 22600000 - Ink
- 22610000 - Printing ink
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30125100 - Toner cartridges
- 30125110 - Toner for laser printers/fax machines
- 30125120 - Toner for photocopiers
- 30191000 - Office equipment except furniture
- 30192110 - Ink products
- 30192113 - Ink cartridges
- 30192121 - Ballpoint pens
- 30192122 - Fountain pens
- 30192123 - Fibre pens
- 30192124 - Felt-tipped pens
- 30192127 - Pen holders
- 30192130 - Pencils
- 30192132 - Pencil lead refills
- 30192133 - Pencil sharpeners
- 30192134 - Pencil holders
- 30192930 - Correction pens
- 30192940 - Correction pen refills
- 30197642 - Photocopier paper and xerographic paper
- 37822000 - Drawing pens
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Not limited to, the following scope; general office products, cut paper (desktop delivery quantities), minor office equipment, envelopes, furniture and presentation, printer toner and ink, computer external storage, computer peripherals e.g. cables, media storage, book care, book trolleys and display supplies, library security supplies, referencing supplies, janitorial products for office use, other office supplies products, other computer supplies products, other library supplies product
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 40.00
Price - Weighting: 60.00
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2028
This contract is subject to renewal
Yes
Description of renewals
The framework will commence on 1st August 2024 for an initial period of 24 months until 31st July 2026 with the option to extend the agreement for 12 months until 31st July 2027 and a further 12 months until 31st July 2028 subject to satisfactory Economic Operator Performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Call off by members from the resulting framework may be conducted by Institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
two.2.14) Additional information
Please read the complete tender document set, including the supplier guide to tendering, prior to completing.
two.2) Description
two.2.1) Title
Lot 2 – Bulk Paper
Lot No
2
two.2.2) Additional CPV code(s)
- 30197642 - Photocopier paper and xerographic paper
- 22993400 - Corrugated paper or paperboard
- 30197620 - Writing paper
- 30197630 - Printing paper
- 30199300 - Embossed or perforated paper
- 30199330 - Continuous paper for computer printers
- 30199400 - Gummed or adhesive paper
- 30199410 - Self-adhesive paper
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Bulk Paper the supply of the following types of paper in bulk includes but is not limited to: coated and uncoated papers, recycled and virgin papers, cut sheet and reel papers, a variety of paper sizes including SR, A4 and A3 and a variety of FSC and PEFC certified papers. Specialist papers may be purchased in smaller quantities. This list is not exhaustive.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 40.00
Price - Weighting: 60.00
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2028
This contract is subject to renewal
Yes
Description of renewals
The framework will commence on 1st August 2024 for an initial period of 24 months until 31st July 2026 with the option to extend the agreement for 12 months until 31st July 2027 and a further 12 months until 31st July 2028 subject to satisfactory Economic Operator Performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Call off by members from the resulting framework may be conducted by Institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
two.2.14) Additional information
Please read the complete tender document set, including the supplier guide to tendering, prior to completing.
two.2) Description
two.2.1) Title
Lot 3 – Computer Supplies
Lot No
3
two.2.2) Additional CPV code(s)
- 22600000 - Ink
- 22610000 - Printing ink
- 30125100 - Toner cartridges
- 30125110 - Toner for laser printers/fax machines
- 30125120 - Toner for photocopiers
- 30125000 - Parts and accessories of photocopying apparatus
- 30200000 - Computer equipment and supplies
- 30237200 - Computer accessories
- 30237400 - Data entry accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Computer Supplies includes but is not limited to printer toner and ink, computer external storage, computer peripherals e.g. cables, media storage, other computer supplies products. This list is not exhaustive.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 40
Price - Weighting: 60.00
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2028
This contract is subject to renewal
Yes
Description of renewals
The framework will commence on 1st August 2024 for an initial period of 24 months until 31st July 2026 with the option to extend the agreement for 12 months until 31st July 2027 and a further 12 months until 31st July 2028 subject to satisfactory Economic Operator Performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Call off by members from the resulting framework may be conducted by Institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
two.2.14) Additional information
Please read the complete tender document set, including the supplier guide to tendering, prior to completing.
two.2) Description
two.2.1) Title
Lot 4 – Library Supplies
Lot No
4
two.2.2) Additional CPV code(s)
- 39153100 - Bookstands
- 39155000 - Library furniture
- 39133000 - Display units
- 39171000 - Display cases
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Library Supplies includes but is not limited to book care, book trolleys and display supplies, library security supplies, referencing supplies, other library supplies products. This list is not exhaustive
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 40.00
Price - Weighting: 60.00
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2028
This contract is subject to renewal
Yes
Description of renewals
The framework will commence on 1st August 2024 for an initial period of 24 months until 31st July 2026 with the option to extend the agreement for 12 months until 31st July 2027 and a further 12 months until 31st July 2028 subject to satisfactory Economic Operator Performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Call off by members from the resulting framework may be conducted by Institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
two.2.14) Additional information
Please read the complete tender document set, including the supplier guide to tendering, prior to completing.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 15
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 June 2024
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
18 June 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The following participating consortia have committed to use the framework agreement:
NWUPC https://www.nwupc.ac.uk/our-members
APUC http://www.apuc-scot.ac.uk/#!/members
HEPCW http://www.hepcw.ac.uk/members/
LUPC https://www.lupc.ac.uk/member-list
NEUPC http://www.neupc.ac.uk/our-members
SUPC https://www.supc.ac.uk/about-us/our-members/our-members
At some point during the life of the agreement the current members of the following may wish to utilise the agreement and should have access at any point with the permission of NWUPC. The agreement is not intended to replace any current Agreements that either participating institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide
https://www.gov.uk/government/organisations
Local Authorities
https://www.gov.uk/find-local-council
NDPBs
https://www.gov.uk/government/organisations
National Parks Authorities
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
https://www.police-information.co.uk/index.html
Fire and Rescue Services in the United Kingdom
https://www.nationalfirechiefs.org.uk/fire-and-rescue-services
NHS Bodies England
https://www.england.nhs.uk/publication/nhs-provider-directory/
Hospices in the UK
https://www.hospiceuk.org/hospice-care-finder
Registered Social Landlords (Housing Associations)
https://www.gov.uk/government/publications/registered-providers-of-social-housing
Third Sector and Charities in the United Kingdom
https://www.gov.uk/government/organisations/charity-commission
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
Scottish Police
NI Public Bodies
Northern Ireland Government Departments
https://www.northernireland.gov.uk/topics/your-executive/government-departments
https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland
Northern Ireland Public Sector Bodies and Local Authorities
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
Schools and Universities in Northern Ireland
https://www.education-ni.gov.uk/
Health and Social care in Northern Ireland
Northern Ireland Housing Associations
https://www.nidirect.gov.uk/contacts/housing-associations
Police Service of Northern Ireland
six.4) Procedures for review
six.4.1) Review body
NWUPC
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
Telephone
+44 1612348000
Country
United Kingdom