Section one: Contracting authority
one.1) Name and addresses
Forestry and Land Scotland
1 Highlander Way, Inverness Retail Park
Inverness
IV2 7GB
procurement@forestryandland.gov.scot
Telephone
+44 3000676000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
https://forestryandland.gov.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Land Agency Consultancy Services for Forestry and Land Scotland
Reference number
C0197
two.1.2) Main CPV code
- 70120000 - Buying and selling of real estate
two.1.3) Type of contract
Services
two.1.4) Short description
Forestry and Land Scotland (FLS) has a requirement to procure Land Agency Consultancy Services as part of the process of managing the national forest estate. The Land Agency Consultancy Services requirements are varied and include: disposals, acquisitions, excambions, servitudes, wayleaves, leases, agreements, valuations, other estates development and negotiations.
two.1.5) Estimated total value
Value excluding VAT: £339,500
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 70122000 - Land sale or purchase services
- 70122100 - Land sale services
- 70122200 - Land purchase services
- 70320000 - Land rental or sale services
- 70321000 - Land rental services
- 70123000 - Sale of real estate
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
- UKM6 - Highlands and Islands
two.2.4) Description of the procurement
FLS has a requirement for Land Agency Services. The Land Agency Services requirements are varied and include disposals, acquisitions, excambions, servitudes, wayleaves, leases, agreements, valuations, other estates development work and negotiations. Expressly excluded from this Framework Agreement is: the disposal of and forestry management of woodland property, strategic planning advice on retained assets, and advice in relation to minerals and telecoms.
two.2.5) Award criteria
Quality criterion - Name: Resource Delivery Team / Weighting: 22
Quality criterion - Name: Service Continuity and Deadlines / Weighting: 20
Quality criterion - Name: Service Quality / Weighting: 23
Quality criterion - Name: Working in Remote Areas (Outdoor Environment) / Weighting: 10
Quality criterion - Name: Managing Complaints and Conflict / Weighting: 5
Quality criterion - Name: Conflicts of Interest / Weighting: 10
Quality criterion - Name: Sustainability and Environmental Protection / Weighting: 5
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Living Wage / Weighting: 0
Price - Weighting: 45
two.2.6) Estimated value
Value excluding VAT: £339,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
5 October 2021
End date
17 April 2023
This contract is subject to renewal
Yes
Description of renewals
With the option to extend for three further three month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Bidders must be registered with the Royal Institute of Chartered Surveyors (RICS). Where the Contractor is not currently registered with RICS they must be registered by the Framework Agreement Start date.
three.1.2) Economic and financial standing
List and brief description of selection criteria
List and brief description of selection criteria:
4B.5.1a The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (Employer’s (Compulsory) Liability Insurance)
4B.5.1b The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (For other insurances)
Minimum level(s) of standards possibly required
Employers Liability Min GBP 5m per claim (This is a legal requirement. There are a small number of exceptions. Please refer to HSE Guidance HSE 40 Employers Liability Compulsory Insurance Act 1969)
Public Liability Min GBP 5m per claim
Professional Indemnity Insurance Min GBP 1m per claim
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
SPD 4C.6 Bidders will be required to confirm that they and/or the service provider have the relevant education and professional qualifications set out in the minimum level(s) of standards below.
SPD 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the Contract. A separate SPD will require to be submitted for each subcontractor that you intend to use, prior to that subcontractor commencing any work under the Contract.
Minimum level(s) of standards possibly required
SPD 4C.6
Confirm that;
- All Lone workers must be trained to a minimum of Emergency First Aid at Work (+F).
- All staff and those of any sub-Contractors appointed by the supplier must hold a valid First Aid at work or Emergency First Aid at Work (+F) certificate
See our First Aid Policy for those that work on our land for further details, available at:
https://forestryandland.gov.scot/business-and-services/procurement/first-aid-policy
Or
Confirm that all staff on site will have the above certificates prior to the Contract Start date.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2015/S 104-189236
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 8 November 2021
four.2.7) Conditions for opening of tenders
Date
9 July 2021
Local time
12:00pm
Information about authorised persons and opening procedure
By a Regulated Procurement Officer using PCS Tender
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Price:Quality ratio on which this tender is 45% price (commercial), 55% quality (technical). The quality criterion outlined in section II.2.5 make up 100% of the 55% quality score. Further information how scores will be calculated is available in the tender documents available on PCS-T.
SPD evaluation will be scored as pass/fail. Technical Criteria and Weightings are included in the Evaluation and Award Criteria Document within PCS-T.
Where the bidder relies on the capacities of other entities in order to meet the selection criteria they must provide a separate SPD for each entity. Please read the instructions on the SPD section 2C.1 for full details.
If the bidder intends to subcontract any share of the contract, then the bidder will be required to submit a separate SPD (Part II A&B, and Part III A&B only) for each subcontractor.
FLS reserves the right to modify the Contract within the scope permitted under Regulation 72(1) of the Public Contracts (Scotland) Regulations 2015. Operational reasons for modification may include, but are not limited to:
- Changes to operational programs which may increase or decrease land agency services;
- Changes to in-house capacity resulting in the need to outsource additional Land Agency;
- A drive from the Scottish Government or a change in government policy/priorities leading to new infrastructure projects, changes in budget for FLS, and a shift in priorities;
- Impact of a pandemic or any other event or occurrence which is outside the reasonable control of the Authority;
- Changes in guidelines and industry standards;
- Unforeseen changes to budgets that may increase or decrease the availability of budgets for surveys;
- Suitability of land coming to market or offered off market;
- Community interest through CATS;
- The volume of boundary adjustments due to the recent completion of the voluntary registration of the FLS whole land holding;
- The completion of outstanding work at the end of the Framework Agreement.
- The volume of assets being declared surplus and brought forward by Forest Regions.
Question Scoring Methodology for Technical Criteria:
0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
25 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
50 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
75 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
100 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
Any Bidder that receives a score of zero for one or more Technical criteria will be excluded from the tender.
Any bidder that receives a total Technical score below 50% out of 100% will be excluded from the tender.
The FLS guide to PCS-T can be found here:
The Supplier Developer Programme is available to assist Suppliers with public procurement including training events:
https://www.sdpscotland.co.uk/region/public-bodies-forestry-commission/
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18712. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
(SC Ref:654257)
six.4) Procedures for review
six.4.1) Review body
The Inverness Justice Centre
Longman Road
Inverness
IV1 1AH
Telephone
+44 1463230782
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
six.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliment House
Edinburgh
EH1 1RQ
supreme.courts@scotcourts.gov.uk
Telephone
+44 1312252595
Country
United Kingdom