Scope
Reference
25_04PS
Description
City of London Corporation wish to procure a multi-disciplinary design team to undertake principal designer duties, deliver the pre-planning and full planning applications, produce specifications and cost plans ready to tender for the works and undertake contract administration duties for the Window Replacement and Associated Works project at William Blake Estate.
The successful consultant is to survey the existing windows and external doors (where located within window sets) to determine how the existing windows are to be removed and replaced with new, efficient contemporary windows which will achieve Listed Building Consent. In conjunction with the window replacements particular consideration is essential to ensure that adequate ventilation is incorporated within the design proposals.
Each block has its own set of windows in various fenestrations which consist mainly of timber framed single glazed sliding sash windows. The consultant will be expected to review previously approved planning applications and undertake any additional surveys for each block and window type before submitting new pre-planning applications (including summary of options) and then subsequently using the advice to submit full planning application.
During the planning process, the consultant is expected to review previous planning submissions and responses and build the new specifications ready to tender either via a compliant open tender process or via a nominated framework. Subject to full planning permissions, the consultant will submit a specification to accompany City of London tender documents.
The requirements for the new windows are to protect the building from external conditions, provide privacy and security, improve the acoustic performance, provide thermal insulation, aid in the external fabric's resistance to spread of fire, provide access to daylight, provide controllable ventilation, resist wind loadings, and provide protection from falling and impact.
The Corporation also intends to incorporate various associated works into this window replacement package, in order to maximise efficiencies and ensure that its landlord responsibilities are fully met. Although the window replacement element will undoubtedly be a key component of the works, a holistic approach is considered most appropriate at this stage, in respect of the blocks' external envelope.
Total value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 June 2025 to 28 December 2028
- 3 years, 6 months, 23 days
Main procurement category
Services
CPV classifications
- 71221000 - Architectural services for buildings
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
As set out in the tender documents.
Technical ability conditions of participation
All bidders must be compliant with UK Living Wage. Please see tender documents for other technical ability conditions of participation.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
23 April 2025, 12:00pm
Tender submission deadline
30 April 2025, 12:00pm
Submission address and any special instructions
This tendering exercise is being undertaken using the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated contract value given at sections 31 and 32 is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £66,666.00
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 May 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Ability | 1. Method Statement for project delivery 2. Evidence of Similar / Previous Projects 3. CV's 4. Programme |
Quality | 45% |
| Commercial | Price will be calculated based upon % fee of total estimated works costs plus lump sum costs for other duties. Please refer to tender documents for full details. |
Price | 40% |
| Responsiable Procurement | 1. Vunverable or Elderly Residents 2. Sustanabiltiy |
Quality | 15% |
Other information
Payment terms
Please refer to the procurement docs
Description of risks to contract performance
The requirements are to provide the contracted services to the end of the works project. The contract may require modification in the event of project overrun to ensure continuation of service and technical expertise is retained from the appointed design team (for example to provide additional goods, services or works).
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Preliminary Market Engagment was not undertaken due to this tender already being advertised under the previous regulations. This tender was previously cancelled due to an error in the publication of the notice.
Contracting authority
The Mayor and Commonalty and Citizens of the City of London
- Public Procurement Organisation Number: PYQD-1693-MYXR
PO Box 270
City of London
EC2P 2EJ
United Kingdom
Telephone: 020 7606 3030
Email: lewis.dance@cityoflondon.gov.uk
Website: https://www.cityoflondon.gov.uk
Region: UKI43 - Haringey and Islington
Organisation type: Public authority - sub-central government