The procurement of HAAIP Main Engine Radiators

Publication reference: 2021/S 000-012873
Publication date: 8 June 2021

F17: Contract notice for contracts in the field of defence and security

Section one: Contracting authority/entity

one.1) Name, addresses and contact point(s)

Ministry of Defence

MOD Land Equipment, Vehicle Support Team, MOD Abbey Wood South #3157 Cedar 1A

Bristol

BS34 8JH

For the attention of

pople jonathan

Email(s)

jonathan.pople101@mod.gov.uk

Telephone

+44 3001646866

Country

United Kingdom

Internet address(es)
General address of the contracting authority/entity

https://www.gov.uk/government/organisations/defence-equipment-and-support

Further information

Further information can be obtained from the above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from

The above-mentioned contact point(s)

Tenders or requests to participate must be sent to

The above-mentioned contact point(s)

one.3) Main activity

Defence

one.4) Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities:

No


Section two: Object of the contract

two.1) Description

two.1.1) Title attributed to the contract by the contracting authority

The procurement of HAAIP Main Engine Radiators

two.1.2) Type of contract and location of works, place of delivery or of performance

Supplies

Purchase

NUTS code
  • UKK - South West (England)
  • UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.1.5) Short description of the contract or purchase(s)

The Authority has a requirement to procure improved main engine radiators to be used in the power packs of multiple Heavy Armoured Tracked vehicles (including Challenger 2 (CR2), Challenger Armoured Repair and Recovery Vehicle (CRARRV) and Driving Training Tank (DTT)). The radiators are required to ensure the engine and transmission temperatures of the vehicles are kept within the recommended operating ranges by increasing cooling performance.

A total of 596 main engine radiators are required, which must be manufactured to meet the Authority's technical specification and delivered in accordance with a specified delivery schedule. This procurement is a key deliverable of the Heavy Armoured Automotive Improvement Program (HAAIP) and the contract will endure for a period of 10 years to align to HAAIP embodiment. Contract Years 1-3 will be Firm priced with Variation of Price (VOP) applying for the remainder of the contract duration. Further supporting information to this Contract Notice can be found in the guidance document attached to this notice.

In accordance with the DSPCR 2011 Restricted procedure, a Dynamic Pre-Qualification Questionnaire (DPQQ) is being issued alongside this Contract Notice to conduct down-selection based on capability to perform the contract. This can be accessed at the following link https://contracts.mod.uk/go/530962850179D6934366. The Authority intends to invite no more than ten (10) suppliers to the bid stage. Please refer to the attached DPQQ guidance document for further supplemental information.

Additionally, all potential tenderers must comply with the Cyber Security requirements for this procurement – which has been assessed as ‘Very Low’. A supplier Assurance Questionnaire (SAQ) must be completed by all participating parties, which can be accessed at the following link using the code RAR- JSXG7992 - https://www.gov.uk/guidance/supplier-cyber-protection-service

If you are interested in participating in this competition please be aware that expressions of interest must be made through the Defence Sourcing Portal (DSP), which requires registration. The DSP is accessed at the following link: https://www.contracts.mod.uk/web/login.html

Direct links to this Opportunity on the DSP and Find a Tender are provided below:

https://contracts.mod.uk/go/646616560179D690B24F

https://www.find-tender.service.gov.uk

two.1.6) Common procurement vocabulary (CPV)
  • 35420000 - Parts of military vehicles
two.1.8) Lots

This contract is divided into lots: No

two.2) Quantity or scope of the contract

two.2.1) Total quantity or scope

Estimated value excluding VAT:

Range: between £3,000,000 and £4,000,000

two.2.2) Information about options

Options: No


Section three. Legal, economic, financial and technical information

three.2) Conditions for participation

three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

Candidates will be required to declare whether they do or do not have any of the listed criteria as part of the pre-qualification process.

Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.

Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.


Section four: Procedure

four.1) Type of procedure

four.1.1) Type of procedure

Restricted

four.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 10

four.2) Award criteria

four.2.1) Award criteria

the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

four.2.2) Information about electronic auction

An electronic auction has been used: yes

Additional information about electronic auction: Additional information concerning the use of an Electronic Auction for this requirement will be included as part of the Invitation to Tender (ITT) documentation.

Please note that the inclusion of this statement does not oblige the Authority to use an Electronic Auction but merely reserves the right to do so.

four.3) Administrative information

four.3.1) File reference number attributed by the contracting authority

701551515

four.3.2) Previous publication(s) concerning the same contract

no

four.3.4) Time limit for receipt of tenders or requests to participate

9 July 2021 - 10:00am

four.3.6) Language(s) in which tenders or requests to participate may be drawn up

English


Section six: Complementary information

six.2) Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: No

six.3) Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.

six.4) Procedures for appeal

six.4.1) Body responsible for appeal procedures

Ministry of Defence

Ministry of Defence, Land Equipment, Vehicle support Team, MOD Abbey Wood South, #3157 Cedar 1A

Bristol

BS34 8JH

Email(s)

Beth.Monis577@mod.gov.uk

Telephone

+44 03067981522

Country

United Kingdom

six.4.1) Body responsible for mediation procedures

Ministry of Defence

Ministry of Defence, Land Equipment, Vehicle support Team, MOD Abbey Wood South, #3157 Cedar 1A

Bristol

BS34 8JH

Email(s)

Beth.Monis577@mod.gov.uk

Telephone

+44 03067981522

Country

United Kingdom

six.4.3) Service from which information about the lodging of appeals may be obtained

Ministry of Defence

Ministry of Defence, Land Equipment, Vehicle support Team, MOD Abbey Wood South, #3157 Cedar 1A

Bristol

BS34 8JH

Email(s)

Beth.Monis577@mod.gov.uk

Telephone

+44 03067981522

Country

United Kingdom