Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
nicole.sherry@edinburgh.gov.uk
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Equipment
two.1.2) Main CPV code
- 42990000 - Miscellaneous special-purpose machinery
two.1.3) Type of contract
Supplies
two.1.4) Short description
The City of Edinburgh Council (the Council) intends to establish a ranked Framework Agreement for the Supply and Repair of Cleaning Equipment.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,000,000
two.2) Description
two.2.1) Title
Supply of Cleaning Equipment
Lot No
1
two.2.2) Additional CPV code(s)
- 39713410 - Floor-cleaning machines
- 39713430 - Vacuum cleaners
- 39800000 - Cleaning and polishing products
- 39831300 - Floor cleaners
- 42995000 - Miscellaneous cleaning machines
- 39700000 - Domestic appliances
- 42900000 - Miscellaneous general and special-purpose machinery
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
The City of Edinburgh Council (the Council) intends to appoint a maximum of four Contractors to a ranked Framework Agreement for the supply of cleaning equipment. The Facilities Management Team are responsible for ensuring the cleanliness of buildings across the Council including, schools, libraries and corporate buildings and require a range of cleaning equipment to fulfil this responsibility.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Repair and Maintenance of Cleaning Equipment
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50530000 - Repair and maintenance services of machinery
- 50800000 - Miscellaneous repair and maintenance services
- 42900000 - Miscellaneous general and special-purpose machinery
- 39700000 - Domestic appliances
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
The Facilities Management Team are responsible for ensuring the cleanliness of buildings across the City of Edinburgh Council (the Council) including, schools, libraries and corporate buildings. The Council intends to appoint a maximum of four Contractors to a ranked Framework Agreement to provide a repair and maintenance service for cleaning equipment. This Lot will include scheduled annual PAT Testing, reactive repairs in the event of equipment breakdown and the disposal of equipment that is beyond economical repair.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-031675
Section five. Award of contract
Lot No
2
Title
Repair and Maintenance of Cleaning Equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 April 2024
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
DMG Floorcare Ltd
35 Colquhoun Avenue, Hillington Park
Glasgow
G52 4BN
Telephone
+44 1418830090
Fax
+44 1418101018
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Capital Power Clean Ltd
12 Lindsay Square, Deans Industrial Estate
Livingston
EH54 8RL
Telephone
+44 1506854585
Country
United Kingdom
NUTS code
- UKM78 - West Lothian
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Nilfisk UK
Bowerbank way , Gilwilly industrial estate
Penrith, Cumbria
CA 11 9BQ
Telephone
+44 7931752490
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Numatic International Ltd
Millfield Trading Estate
Chard
TA20 2GB
Telephone
+44 1460269231
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £400,000
Section five. Award of contract
Lot No
1
Title
Supply of Cleaning Equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 April 2024
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Instock Ltd
Unit 1 Howe Moss Drive, Kirkhill Industrial Estate
Dyce, Aberdeen
AB21 0GL
Telephone
+44 1224723823
Fax
+44 1224725586
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
IIC Products Ltd T/A VIctor Floorcare
Unit 15-16, Ace Business Park, Mackadown Lane
Birmingham
B33 0LD
Telephone
+44 7385031430
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Nilfisk UK
Bowerbank way , Gilwilly industrial estate
Penrith, Cumbria
CA 11 9BQ
Telephone
+44 7931752490
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.3) Name and address of the contractor
DMG Floorcare Ltd
35 Colquhoun Avenue, Hillington Park
Glasgow
G52 4BN
Telephone
+44 141880090
Fax
+44 1418101018
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £600,000
Section six. Complementary information
six.3) Additional information
It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled.
(SC Ref:764067)
six.4) Procedures for review
six.4.1) Review body
Sherriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in
the Sheriff Court or the Court of Session. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided
proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to
issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30
days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise
bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the
contract was entered into.