Section one: Contracting authority
one.1) Name and addresses
Frome Town Council
Christchurch Street West
Frome
BA11 1EB
Contact
Rob Holden
rholden@frometowncouncil.gov.uk
Telephone
+44 7714264274
Country
United Kingdom
NUTS code
UKK23 - Somerset
Internet address(es)
Main address
https://www.frometowncouncil.gov.uk/
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42987
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Playground equipment
two.1.2) Main CPV code
- 45112723 - Landscaping work for playgrounds
two.1.3) Type of contract
Works
two.1.4) Short description
Project is for the refresh of an existing play area and covers a full redesign of the space including play features, social spaces, planting and ground works to improve drainage
two.1.5) Estimated total value
Value excluding VAT: £150,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 37535200 - Playground equipment
- 37535210 - Playground swings
- 37535220 - Playground climbing apparatus
- 37535230 - Playground merry go rounds
- 37535240 - Playground slides
- 37535250 - Playground see saws
- 37535260 - Playground tunnels
- 37535270 - Playground sandboxes
- 43325000 - Park and playground equipment
- 45112723 - Landscaping work for playgrounds
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
Main site or place of performance
Frome Showfield behind Frome Medical practice
two.2.4) Description of the procurement
The Play Area in the Old Showfield is Frome’s largest public play space, but due to a combination of unusually wet ground conditions, the materials used and the age of the play structures, nearly all the play installations have now been retired.
Frome Town Council are looking for an experienced and reputable Play Company to support the redevelopment of the play offer on the site. See link for location
https://goo.gl/maps/thNuC8xXB5Y3mcRCA
The development will consider the recommendations from the Frome Play Strategy https://www.frometowncouncil.gov.uk/wp-content/uploads/2022/02/Play-Strategy-for-Frome-2021-2025.pdf.
Our aim is to create a highly engaging play destination that surprises and inspires. We are encouraging play responses that are bold and innovative that focus on the play outcomes and experiences rather than delivering specific play equipment items.
Key principles from this strategy include:
Ensuring inclusivity - play options included that promote access for all
Encourage a sense of safe and social space, promoting permission to play and belonging
Nurture incidental play
Provoke innovation and adventure
Offers variety and a range of risks and challenge
As additional context to inform the design process we have a summary of the views of users of the play area gained from a series of Community Engagement sessions in the summer of 2022 - see supporting document: https://www.frometowncouncil.gov.uk/wp-content/uploads/2023/03/Old-Showfield-engagement-findings.pdf
The references to individual play items are again a guide helping to inform thoughts about play experiences rather than literal suggestions for named play installations.
In addition to the play installations the scope of the tender includes undertaking the necessary investigations, design and ground works to address the pooling of water, through site reprofiling (design of the surfacing and sub-base) to eliminate a bottom bowl and providing run-off through standard land drains. Additional information providing a topographical survey and information on underground utilities will be provided as part of the package of information for tendering. The full scope of the works will be explained at an on-site briefing meeting on 27 April to be held at 11am at the Play Area.
Due to the high soil moisture content, play installations should consider the need for longevity, low maintenance and avoidance of rot (minimising/excluding use of wood structurally especially in ground, though wood cladding is an attractive and viable option)
The successful tenderer shall ensure that all equipment and surface finishes meet the necessary safety and play equipment standards. They will provide details of warranty and maintenance offered as part of the proposals.
The successful tenderer shall also obtain all necessary statutory approvals that may be required.
The tender will include for the removal and disposal of all existing equipment, surfacing and other waste materials and installation of new equipment to include surfacing and making good as required. The site is located in the middle of a public park and consideration should be given to protection of the site and works during the construction and installation of the drainage, equipment and surfacing.
The awarded company will work closely with Frome Town Councils Officers, the council’s Employers’ Agents overseeing the works, and the Council Rangers.
two.2.5) Award criteria
Quality criterion - Name: A solution that is innovative, creative, has inclusivity at its cord, follows the Frome Town Play strategy and is tailored to the setting (custom not off-the-peg) / Weighting: 25
Quality criterion - Name: Proven track record of delivering at this scale / Weighting: 10
Quality criterion - Name: A design that has inclusivity and accessibility at its core / Weighting: 10
Quality criterion - Name: A solution that is tailored to the setting (custom not off-the-peg) / Weighting: 10
Quality criterion - Name: A design that minimizes waste and promotes sustainability / Weighting: 10
Quality criterion - Name: Examples of a wide portfolio or works / Weighting: 5
Quality criterion - Name: A design with a lifespan of at least 15 years / Weighting: 5
Price - Weighting: 25
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 September 2023
End date
22 December 2023
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Delivery to budget and to timescale
Installation are guaranteed for a defined period against failure and rot
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
16 June 2023
Local time
5:00pm
Changed to:
Date
18 June 2023
Local time
5:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 June 2023
Local time
9:00am
Place
Frome Town Hall
Information about authorised persons and opening procedure
Tenders will be opened in the presence of two FTC officers
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
We are working with Easton Bevins who are acting as our Employers Agent who will be our professional advisor on the groundworks - the nature of the solution and reviewing compliance for managing the the works. They can be contacted at any stage to review options.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=229246.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:229246)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit