Section one: Contracting authority
one.1) Name and addresses
Truro & Penwith Academy Trust
Academy House
Truro
TR4 9LD
Contact
Judy Brinson
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.tpacademytrust.org/web
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43189
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Truro & Penwith Academy Trust - Provision of Supply Agency Services & Preferred Provider List
two.1.2) Main CPV code
- 79620000 - Supply services of personnel including temporary staff
two.1.3) Type of contract
Services
two.1.4) Short description
Truro and Penwith Academy Trust and Providers are invited to tender to become a Provider on the Trust Supply Agency Services preferred Provider List. The Trust is looking to appoint the three highest scoring successful Providers to provide Supply Agency Services to all schools within the Trust.
two.1.5) Estimated total value
Value excluding VAT: £4,195,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
two.2.3) Place of performance
NUTS codes
- UKK30 - Cornwall and Isles of Scilly
Main site or place of performance
Truro and Penwith Academy Trust
Academy House, Truro Business Park,
Threemilestone,
Truro
TR4 9LD
two.2.4) Description of the procurement
This Tender opportunity has been issued by Truro and Penwith Academy Trust and Providers are invited to tender to become a Provider on the Trust Supply Agency Services preferred Provider List. The Trust is looking to appoint the three highest scoring successful Providers to provide Supply Agency Services to all schools within the Trust.
The Trust is looking to appoint the three highest scoring Providers who will become part of the Trust’s preferred Provider List. This will enable each school to select any Provider from the list in order to book suitable cover for the role(s) required. The Trust will not guarantee any level of supply for each individual Provider on the list and the schools will have the freedom to select whichever Provider they choose to use from this preferred Providers list.
Cover is predominantly required for Teaching and Teaching Assistant posts. However, there have been a small minority of cases where cover has been required for school administration. Cover is required for short term absence including sickness or CPD or authorised other absence. Longer term cover is also a significant requirement e.g., long term sickness cover or while a role is being recruited.
The need for specialist SEN experience for teachers and Teaching Assistants is on the increase in all schools and to support two on site specialist support provisions.
Currently, each school in the Trust refer to a Supply Agency Provider in the instance the cover is required. No formal contract is in place. For primary schools, the School Administrator manages the bookings and for secondary schools, this role is performed by the School Business Manager or Cover Supervisor.
The Preferred Provider contract is to be for a period of [three (3) years with the possible extension of two (2) further years, in 12-month intervals (3+1+1)].
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Price / Weighting: 40
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £4,195,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
two further years in 12 monthly increments.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per the information contained in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
A Provider must be accredited by one of these bodies:
- The Recruitment and Employment Confederation
- The Association of Professional Staffing Companies
- Standards in Recruitment
three.2.2) Contract performance conditions
Given in the Specification of Requirement tender document
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
16 June 2023
Local time
12:00pm
Changed to:
Date
18 July 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 June 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=229297.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:229297)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
Truro & Penwith Academy Trust
Academy House
Truro
TR4 9LD
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Truro & Penwith Academy Trust
Academy House
Truro
TR4 9LD
Country
United Kingdom