Section one: Contracting authority
one.1) Name and addresses
Forestry England
https://www.forestryengland.uk
Bristol
BS16 1EJ
Contact
Emily Coffin
procurement.england@forestryengland.uk
Telephone
+44 3000673135
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
United Kingdom
Internet address(es)
Main address
https://www.forestryengland.uk
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Other activity
Forestry
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Forestry Commission Fleet Management and Workshop Software System
Reference number
FEE/0651
two.1.2) Main CPV code
- 48430000 - Inventory management software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Forestry Commission (FC) require a Contractor to externally host, maintain and provide a Fleet Management & Workshop Software System (the System) that is fully functional on the FC’s standard desktop, browser software and mobile phone application. It is expected that the Contractor will have experience with Fleet software and will have an existing software solution. The FC do not want to develop a bespoke system.
The System will be used for the monitoring and management of FC vehicles, mobile plant, and other such equipment/items. The System will record details of these assets and manage their location and service/repair history. Items recorded in the system will include vehicles, tractors, harvesters, strimmer’s, chainsaws and may also include smaller hand tools. The System must include a Workshop Control module to manage FC items using FC’s own staff, workshops, and external contractors.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £260,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48430000 - Inventory management software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
The Forestry Commission (FC) require a Contractor to externally host, maintain and provide a Fleet Management & Workshop Software System (the System) that is fully functional on the FC’s standard desktop, browser software and mobile phone application. It is expected that the Contractor will have experience with Fleet software and will have an existing software solution. The FC do not want to develop a bespoke system.
The System will be used for the monitoring and management of FC vehicles, mobile plant, and other such equipment/items. The System will record details of these assets and manage their location and service/repair history. Items recorded in the system will include vehicles, tractors, harvesters, strimmer’s, chainsaws and may also include smaller hand tools. The System must include a Workshop Control module to manage FC items using FC’s own staff, workshops, and external contractors.
two.2.5) Award criteria
Quality criterion - Name: Migration and Implementation Plan / Weighting: 10
Quality criterion - Name: Software Offer / Weighting: 35
Quality criterion - Name: Contract Management / Weighting: 15
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-001737
Section five. Award of contract
Contract No
FEE/0651
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 April 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 6
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Freeway Fleet Systems Ltd
Unit 3, Dock Offices
London
SE16 2XU
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
03077775
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £260,000
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=600643483
GO Reference: GO-202168-PRO-18364195
six.4) Procedures for review
six.4.1) Review body
Forestry England
620 Bristol Business Park
Bristol
BS16 1EJ
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Chartered Institute of Arbitrators
Bloomsbury Square
London
WC1A 2LP
Country
United Kingdom