Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority
3 Charlemont Place
Armagh
BT61 9AX
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Delivery of Grab and Go Food Items to NI Education Authority School Meals Kitchens (DAC)
Reference number
CAT-23-002
two.1.2) Main CPV code
- 15811511 - Prepared sandwiches
two.1.3) Type of contract
Supplies
two.1.4) Short description
The award of a contract by Education Authority Northern Ireland (EANI) using the negotiated procedure without prior publication under PCR 2015 32.2(a), in respect of the provision of Supply and Delivery of Prepared Grab and Go Food Products for period ending 30 June 2023.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £271,705
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKN - Northern Ireland
two.2.4) Description of the procurement
The purpose of this VEAT notice is to inform and provide prior notice to the market that EANI intends to award a Contract for the Supply and Delivery of Grab and Go Food Products to a single supplier using the negotiated procedure without prior publication under PCR 2015 32.2(a), in respect of the provision of Supply and Delivery of Prepared Grab and Go Food Products to EA School Meals Kitchens across Northern Ireland.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The purpose of this VEAT notice is to inform and provide prior notice to the market that EANI intends to award a contract for the Supply and Delivery of Prepared Sandwiches and Rolls to a single supplier using the negotiated procedure without prior publication under PCR 2015 32.2(a), in respect of the provision of Supply and Delivery of Prepared Grab and Go Food Products to EA School Meals Kitchens across Northern Ireland. The time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with. Following publication of this VEAT Notice, the Authority will observe a 10 day standstill which will conclude at midnight on 15 May 2023. It is critical that the Authority have this provision due to recruitment issues in EANI kitchens. EANI catering service has experienced a significant reduction in staffing resources at extremely short notice and recruitment problems within the catering service has meant school kitchen service provision will need to be enhanced by an external provider of sandwiches and associated items to allow EANI to meet its statutory obligation to provide meal service to students. This contract will allow for the supply and delivery of sandwiches and associated items to school kitchens until the end of this academic year i.e. 30 June 2023. EANI intends to run a new tender process and it is anticipated that this will be in place by September 2023.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation:
The award of this contract is compliant with PCR 2015 32.2(a) use of the negotiated procedure without prior publication on the following grounds; a) where no tenders, no suitable tenders, no requests to participate or no suitable requests to participate have been submitted in response to an open procedure or a restricted procedure, provided that the initial conditions of the contract are not substantially altered and that a report is sent to the Commission where it so requests. The requirement to let this contract has arisen due to the failure of an open tender competition to make an award. No compliant bids were received and the Authority are currently undertaking a re-tender process. This contract will allow for the supply and delivery of Grab and Go Food Products to school kitchens until the end of this academic year i.e. 30 June 2023. EANI intends to run a new tender process and it is anticipated that this will be in place by September 2023. Following publication of this VEAT Notice, the Authority will observe a 10 day standstill which will conclude at midnight on 15 May 2023.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CAT-23-002
Title
Supply and Delivery of Grab and Go Food Items to NI Education Authority School Meals Kitchens (DAC)
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
4 May 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Early Days Foods Ltd
Newry
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £271,705
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.3) Additional information
The award of this contract is compliant with PCR 2015 32.2(a) use of the negotiated procedure without prior publication on the following grounds; a) where no tenders, no suitable tenders, no requests to participate or no suitable requests to participate have been submitted in response to an open procedure or a restricted procedure, provided that the initial conditions of the contract are not substantially altered and that a report is sent to the Commission where it so requests. The requirement to let this contract has arisen due to the failure of an open tender competition to make an award. No compliant bids were received and the Authority are currently undertaking a re-tender process. This framework will allow for the supply and delivery of Grab and Go Food Products to school kitchens until the end of this academic year i.e. 30 June 2023. EANI intends to run a new tender process and it is anticipated that this will be in place by September 2023. Following publication of this VEAT Notice, the Authority will observe a 10 day standstill which will conclude at midnight on 15 May 2023.
six.4) Procedures for review
six.4.1) Review body
The UK currently UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
3 Charlemont Place
Armagh
BT61 9AX
Country
United Kingdom