Scope
Reference
PROC262
Description
Award of contract via Direct Award to IDOX Ltd for the Provision of Support & Maintenance of the Idox Electronic Documents Records Management System. The Council requires the maintenance of this system to be renewed for a period of 12 months with an option to extend for a further 12 months whilst the information is moved to the Council's SharePoint site.
Contract 1. Provision of Support & Maintenance of the Idox Electronic Documents Records Management System
Supplier
Contract value
- £38,755 excluding VAT
- £46,506 including VAT
Below the relevant threshold
Award decision date
26 March 2025
Earliest date the contract will be signed
16 April 2025
Contract dates (estimated)
- 17 April 2025 to 31 March 2026
- Possible extension to 31 March 2027
- 1 year, 11 months, 14 days
Description of possible extension:
Option to extend for one further period of 12 months if the Council still requires this service.
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKL16 - Gwent Valleys
Procedure
Procedure type
Below threshold - without competition
Supplier
IDOX Software Ltd
- Public Procurement Organisation Number: PYXN-6943-DMZG
Unit 5, Woking 8, Forsyth Road
Woking
GU21 5SB
United Kingdom
Email: tim.jones@idoxgroup.com
Region: UKJ25 - West Surrey
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Provision of Support & Maintenance of the Idox Electronic Documents Records Management System
Contracting authority
Caerphilly County Borough Council
- Public Procurement Organisation Number: PWHP-2369-JPYL
Penallta House, Tredomen Park
Hengoed
CF82 7PG
United Kingdom
Contact name: Jessica Thomas
Telephone: +441443863382
Email: thomaj11@caerphilly.gov.uk
Website: http://www.caerphilly.gov.uk
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales