Section one: Contracting authority/entity
one.1) Name and addresses
Teignbridge District Council
Forde House, Brunel Road
Newton Abbot
TQ12 4XX
Contact
Miss Rosanna Wilson
rosanna.wilson@teignbridge.gov.uk
Telephone
+44 1626215120
Country
United Kingdom
Region code
UKK4 - Devon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
VEAT NOTICE: Accommodation and IT costs for the South West Regional Coastal Monitoring team at the University of Plymouth
Reference number
DN668793
two.1.2) Main CPV code
- 98340000 - Accommodation and office services
two.1.3) Type of contract
Services
two.1.4) Short description
Teignbridge District Council are acting as the lead authority for the South West Regional Coastal Monitoring Programme (SWRCMP) which is 100% funded by the Environment Agency (EA).
This programme is the largest of the National Coastal Monitoring Programme regions, encompassing 2450 km of coast between Portland Bill in Dorset and Beachley Point on the border with Wales. It was established in 2006 and is in its 4th phase of EA funding (2006-2011, 2011-2016, 2016-2021, 2021-2027). The funding for this phase is over £9.5m.
The programme collects different types of coastal monitoring data, including topographic beach survey data, bathymetric data, LiDAR, aerial photography and habitat mapping. The Programme also has a network of 13 directional wave buoys and tide gauges around the South West coast. This data feeds into a long term dataset showing changes to the beaches and coastline of the South West. It allows us, working with Risk Management Authorities, to better understand the processes affecting our coast ensuring that coastal defence schemes are designed based on reliable information.
Our data is made available via our coastal website which is the show case for our monitoring programme. Home - SWRCMP (coastalmonitoring.org)
Since 2006 the coastal monitoring team (known as Plymouth Coastal Observatory, PCO) have been based at the University of Plymouth renting two rooms, one as an office and one for their surveying equipment. The Programme’s large data archives, currently around 30Tb, are stored on the University’s system.
The Programme is funded in phases, with this phase from 01 April 2021 to 31 March 2023. Due to circumstances beyond our control, we have not yet signed the contract for them to host PCO from 01 April 2021 so, although this waiver is including all costs for this phase, theoretically the first two years are already owed to the University. Money has been set aside in the Programme’s budget for this.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £202,041
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
VEAT NOTICE:
Option 1 – Stay at the University of Plymouth
The Programme has a long standing relationship with the University built over 16 years of collaborative working and have always been based at the University. The PCO team occupy an office in the Marine Building which is one of the marine research hubs of the University. They use IT leased university equipment which comes with all cyber/virus security, support (particularly useful during the decamp for remote working during C-19), backups and safe storage for their large data archive. It also includes free access to a global portfolio of scientific journals for which individual access to a portion of this would cost >£1500 per annum. PCO have access to academic and technical staff who provide time and advice willingly. The information exchange and ability for PCO to participate in discussion forums, including the highly active Coastal Process Research Group and COAST - Coastal, Ocean And Sediment Transport team, provides them access to up-to-date research and gives additional credibility to our work. The workshop/equipment store comes with access to the university’s tools and technical assistance – this was used to design and build the CoastSnap stands at cost price. The team’s survey area covers South Devon and South Cornwall so being based in Plymouth facilities that.
Option 2 – Move to another site in Plymouth
Cheaper rentals are available in Plymouth, however few come with the IT infrastructure, storage and IT servicing solutions and the team would lose access to the academic network they so greatly benefit from.
Option 3 – Move back to Forde House, Newton Abbot
This option would not only take the team away from their survey area, but it would also move their key place of work, which is stated as Plymouth in their contracts. The team would also lose the access to technical software that they need which is available on their University computers. They would not be able to access all the academic papers they need without significant costs, and it would adversely affect their ability to access and influence research.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
SEE ABOVE
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
3 May 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
University of Plymouth
Plymouth
PL4 8AA
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £202,041
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Teignbridge District Council
Forde House
Newton Abbot
TQ12 4XX
Country
United Kingdom