Section one: Contracting authority
one.1) Name and addresses
United Lincolnshire Hospitals NHS Trust
Greetwell Road
Lincoln
LN2 5QY
Contact
Aidan Nunn
Telephone
+44 1522512512
Country
United Kingdom
NUTS code
UKF3 - Lincolnshire
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Neurophysiology Testing and Reporting
Reference number
DN490234
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.1.4) Short description
The Contracting Authority seeks clinical services providers to deliver Neurophysiology Testing and Reporting for patients of Lincolnshire.
The services will be delivered at all Acute sites within the hospitals of United Lincolnshire Hospitals NHS Trust. The procurement consists of lots as detailed in this notice and within the procurement documentation.
Contracts will be awarded for a period of three years, with the option to extend by up to 24 months. The maximum term for this contract award is therefore five years, or 60 months. It is anticipated to award contracts and commence the services on 1 October 2021, though this is subject to change depending on the award and mobilisation period required for these services.
There is no guarantee of this activity and an annual value of £570,000 is based on previous aggregate annual spend for all lots, which is then multiplied by the maximum contract term to estimate the value of this contract. The value of the individual lots cannot be provided as the service configuration in this specification has changed from the previous method of delivery.
The length and estimated value stipulated in this notice for the opportunity is on the basis of a full five year contract being awarded, so includes the original term of three years and option to extend for the additional two years.
This is a light touch regime service and a variation to the open procurement process has been made to reduce the time for responses to be returned, and the contract start date is flexible in accordance with this notice.
Tenderers are invited to attend a site visit at Lincoln County Hospital on 1 July 2021 (subject to change), and should contact the procurement lead on the portal to register their interest.
two.1.5) Estimated total value
Value excluding VAT: £2,850,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 – Electromyography (EMG), Complex Nerve Conduction Studies and Single Fibre EMGs
Lot No
1
two.2.2) Additional CPV code(s)
- 85111000 - Hospital services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
The supplier will provide consultant sessions to the Trust in line with demand. A session for this service is a full working day of appointments between 9am to 5pm. The minimum requirements for work carried out in a session would be 14 patients. For example, a session may consist of eight simple EMG/complex NCS, four complex EMG and one SFEMG. More than one session may be requested per day and therefore more than one consultant may be required.
The role of the consultant is to:
• Undertake EMG clinics for the tests identified above (EMG, Complex NCS, Complex EMG and SFEMG)
• Provide the reports and recommendations to the referring clinician
• Provide support and clinical leadership to the Clinical Physiologists within the service
• Provide advice on clinical protocols used throughout the department
• Provide complex Evoked Potential Testing
• Ad-hoc Advice and Guidance to referrers prior to referrals being sent to the service
• Supervise the training of Clinical Physiologists in roles requiring consultant sign off of training. This could include providing on-site training for the identified tests delivered under this service, as well as reporting normal EEGs as well as undertaking and reporting nerve conduction studies. This would be expected within an allocated clinic session.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – EEG and Nerve Conduction Studies
Lot No
2
two.2.2) Additional CPV code(s)
- 85111000 - Hospital services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
This service will be provided on an ad-hoc basis as the Trust requires additional capacity. This is an in-house service provided by ULH Clinical Physiologists, and the Trust may from time to time need additional capacity from a provider to support delivery of clinics. There is no guarantee of work for this service for the duration of the contract.
A Clinical Physiologist is required on-site at the department at any ULHT site during the core clinical hours of the service (9am – 5pm, Monday to Friday) to support both service users and Clinical Physiologists employed by ULHT. A session for this service is a full working day of appointments between 9am to 5pm. More than one session may be requested per day, requiring additional resource from the successful provider. From time to time, Saturday and Sunday working would be required under this service and the provider is expected to deliver these clinics if requested.
The supplier will provide the below investigations:
• Electroencephalographic (EEG) investigations employing current standard techniques taking appropriate action(s) where necessary. Also emergency EEG’s on ITU’s (Intensive Therapy Units), SCBU’s (Special Care Baby Units) or general wards. This could be any hospital covered by the department and appropriate action should be taken where necessary.
• EEG investigations using special techniques. These include activation recordings, recordings following sleep deprivation, recordings under administration of medication.
• Ambulatory EEG monitoring and long term EEG monitoring taking appropriate action(s).
• Nerve conduction studies for carpal tunnel syndrome and other nerve conduction studies which may be introduced to technical staff.
• Evoked Potential Testing
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Neurophysiology Reporting
Lot No
3
two.2.2) Additional CPV code(s)
- 85111000 - Hospital services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
The provider will review neurophysiological scans and provide reports for Physiologist led-tests within the Trust, whether in-house or provided under Service 2 of this specification.
This is a remotely provided service and providers are expected to receive test data and return results and reports in an electronic format, through a secure route. Providers are expected to work on their own Information Management and Technology systems and have met the standards of the Data Protection and Security Toolkit as a minimum to handle patient data under this contract. No Information Technology will be provided to the successful provider.
The provider is required to:
- Provide reports on physiology-led tests (EEG, Evoked Potential Testing and Nerve Conduction Studies) within 14 working days, to facilitate patient results being shared within 21 working days.
- Report emergency EEG tests on the same working day and urgent EEG investigations within one working day
- Provide clinical education and mentorship to Clinical Physiologists on neurophysiology conditions, testing protocols and test outcomes, electronically through written or verbal communications
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
6 July 2021
Local time
12:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
CEDR
70 Fleet Street
London
EC4Y 1EU
Country
United Kingdom